NOTE: Some of these settings may not be adjustable prior to starting the meeting

• • • Avoid sharing links to Zoom meetings on social media or public websites.

    • Avoid using your Personal Meeting ID (PMI) to host public events

    • Users signed in to UT Zoom accounts cannot be placed in a waiting room and will enter Zoom meetings directly.

    • Do not enable “Join before host”.
    • Make sure "host only" is the setting in share screen.
    • Turn off file transfers so they cannot upload images/documents to the chat
    • Set things up to prevent removed participants from rejoining a meeting (disable "Allow Removed Participants to Rejoin”)
    • Another idea is to make a trusted person a co-host which will allow them to act as a moderator. You can also lock a meeting which prevents anyone from joining, however, this will mean if a student is knocked off the call for some reason, they will not be able to get back in.

Editing Zoom Recordings

Users can specify the start time and the end time for the recording from the “Recordings” page of the Zoom Web Portal.

• • More information here: https://support.zoom.us/hc/en-us/articles/115003001383-Cloud-Recording-Playback 
  • Advanced editing should be done with Panopto.
    • If the user requires assistance with this please escalate this case via the #onlinecourse_batphone channel.

Migrating Zoom Accounts from a Free or other Zoom Pro license

Some colleges, such as School of Education, Dell Medical School, College of Communication, and School of Information, have had pre-existing contracts with Zoom. Additionally, there are several thousand individuals with free licenses using University of Texas at Austin email addresses.

• • ITS is working with Zoom to determine a plan and schedule to migrate those accounts into the UT site license account. 
  • Direct to zoom@utexas.edu OR assign to: ITS-Systems-Zoom.

  • Response Template:

    • We are aware that there are individuals with existing / free licenses using University of Texas at Austin email addresses.
    • However, at this time these Zoom accounts cannot be linked.
    • We'd suggest you log out of your previous account and use your new UT account in order to access Zoom and all of its functionality the free UT instance provides.
    • You can access your UT Zoom account here: https://utexas.zoom.us/

Request for Airplay with Zoom

Airplay is not supported at this time, they're looking into it (but no ETA so no promises).

Response Template:

• • At this time we're still looking into all the Zoom tools and features and Airplay is not supported. We have no ETA on when these extra features/integration may be added. We apologize for the inconvenience! Please stay tuned on our website for any updates on tools: https://facultyinnovate.utexas.edu/instructional-continuity

Request to pre-assign student groups in breakout room for recurring Zoom meetings

Escalate these requests to #onlinecourse_batphone using the guide here:

• • https://docs.google.com/document/d/1YbVvA7Or8ncfsY9hxaLeU0y-hJvcb34G9yzcDmdnTHs

Privacy concerns for recorded Lectures in Zoom

For instructors worried about non-students (i.e. for-profit vendors, media, etc) accessing recorded lectures. 

There isn't a technical method to restrict potential reposting of course video, but rather it will be addressed by student conduct policies.

Response Template: 

• • I see you have a few questions related to Zoom. Specific guidance on this issue will be forthcoming over the next several days, and will be updated to the Instructional Continuity website found here: https://facultyinnovate.utexas.edu/instructional-continuity. I'd suggest for now you stay tuned there for more information!