Curators' Training Manual
MyTSW
An account, called MyTSW, is maintained for each TSW member. Authentication to MyTSW is tied to your UT EID if you are a UT student, faculty or staff, or tied to your email address if you are a non-UT person. If you are an authorized TSW submitter or supervisor, or if you are a staff member responsible for a repository collection or metadata maintenance, you will have a MyTSW section.
Logging In
You must log in to the system if you:
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When you access an area of TSW that requires authorization, the system will require you to log in with your UT EID and password, or if you are a non-UT person, with your email address. For authorization contact the Repository Curator.
Editing your Profile
Once you are logged in, click the Profile link in the user menu options in the top right corner to edit your profile.
Viewing your Submissions
Once you are logged in, you can click on the MyTSW section to see your submissions and workflow tasks. You will see:
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To search all of TSW, use the search box near the middle of the screen or the magnifying glass at the top of the screen. The word(s) you enter in the search box The words entered will be searched against the title, author, subject, abstract, series, sponsor and identifier fields of each work's record. Some words will be ignored, such as:
a, and, are, as, at, be, but, by, for, if, in, into, is, it, no, not, of, on, or, such, the, to, was
Search Tips
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the metadata and the full text of the items. Search terms are automatically combined with AND, meaning searching for yellow bus will return results with BOTH the word yellow and the word bus.
Search Tips
- Boolean searching - Use the AND, OR, and NOT Boolean operators to combine terms. Note that they must be CAPITALIZED!
- AND - to limit searches to find works containing all words or phrases combined with this operator, e.g. cats AND dogs will retrieve all works that contain BOTH the words "cats" and "dogs".
- OR - to enlarge searches to find works containing any of the words or phrases use this operator, e.g. cats OR dogs will retrieve all works that contain EITHER the words "cats" or "dogs".
- NOT - to exclude works containing the word following this operator, e.g. training NOT cat will retrieve all works that contain the word "training" EXCEPT those also containing the word "cat".
- Phrase Searching - To search using multiple words as a phrase, put quotation marks (") around the phrase: "organizational change"
- Truncation/wildcard searching - Use an asterisk (*) after a word stem to return results having words starting with that root, for example: select* will retrieve selects, selector, selectman, selecting.
- Stemming - The search engine automatically expands words with common endings to include plurals, past tenses, etc.
- Phrase Searching - To search using multiple words as a phrase, put quotation marks (") around the phrase: "organizational change"
- Exact word match - Put a plus (+) sign before a word if it MUST appear in the search result. For instance, in the following search the word "training" is optional, but the word "dog" must be in the result. +dog training
- Eliminate works with unwanted words - Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, you can use NOT. This can limit your search to eliminate unwanted hits. For instance, in these searches: training -cat, training NOT cat you will get works containing the word "training", except those that also contain the word "cat".Boolean searching - Use the AND, OR, and NOT Boolean operators to combine terms. Note that they must be CAPITALIZED!
- AND - to limit searches to find works containing all words or phrases combined with this operator, e.g. cats AND dogs will retrieve all works that contain BOTH the words "cats" and "dogs".
- OR - to enlarge searches to find works containing any of the words or phrases use this operator, e.g. cats OR dogs will retrieve all works that contain EITHER the words "cats" or "dogs". NOT - to exclude works containing the word following this operator, e.g. training NOT cat will retrieve all works that contain the word "training" EXCEPT those also containing the word "cat".
- Parentheses can be used in the search query to group search terms into sets, and operators can then be applied to the whole set, e.g. (cats OR dogs) AND (training OR discipline)
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