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Procedures and guidelines
See:
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For current year guidance, see APS ServiceNow: Faculty Evaluation > Comprehensive Periodic Review of Tenured Faculty
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Texas Education Code 51.942, Regents’ Rule 31102: Evaluation of Tenured
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Texas Education Code, Regents’ Rule 31102 and HOP 2-2150: Comprehensive Periodic Evaluation of Tenured Faculty require that a CPR be completed for each tenured faculty member no less often than once every six years. This is done in combination with the annual review. Individual notice of at least six months of intent to evaluate is provided by the Department Chair. The six-year evaluation is carried out by an appropriate faculty committee at the level of the department. The Chair of the department communicates the result of the evaluation in writing to the faculty member and to the Dean. The Dean reports the results to the Provost’s Office.For effects of a Personal Circumstances Flag on the timing of CPRs, see EVPP: Personal Circumstances Flag, "Impact on Faculty Evaluation."
Timeline
Tenured faculty are evaluated every six years in rank, during the sixth year. (For information about unpaid leave and the CPR clock, see "Effects of leave - CPR" below.)
Example: A faculty member who achieves tenure in fall of 2020 would have their first CPR in 2025-26. Their second would be in 2031-32
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CPR ratings must be reported to EVPP by May 31st of the sixth year in each six-year period (or sooner if needed) for a tenured faculty member. Note that the May 31 deadline should include final review by any additional Dean-initiated college-level CPR review.
Faculty being reviewed should be notified in advance. Guidelines recommend informing faculty by March 31 that their review will be conducted the following fall.
Professor or Associate Professor without tenure
New hires are sometimes made at the Professor or Associate Professor rank without tenure, for instance, in the case of a new, external senior hire whose career has been in a non-academic setting. Once tenure has been awarded, timing of reviews (Comprehensive Periodic Review, etc.) will be based on the date tenure was awarded, rather than their first date in rank.
Setting/resetting the CPR clock
The CPR clock for tenured faculty is started or reset by the following events:
- Successful promotion to tenured full professor.
- A default CPR rating of "exceeding expectations" will be assigned for the year of successful promotion.
- Initial appointment (by either hire or promotion) as tenured UT faculty
- Initial appointment as Dean, Provost, or President
- Initial appointment in a 100% A&P position resulting from a "competitive" search.
- Assessment of whether the search counts as competitive requires the Provost's approval.
- Unsuccessful promotion to tenured full professor
- Must be accompanied by review by a tenured faculty CPR committee to determine CPR rating.
Examples:
- If an Associate Professor in their sixth year of rank goes up for promotion to full Professor, the promotion review will count as their CPR. If the promotion is successful, their CPR six-year clock is reset.
- If the promotion is not successful, then the promotion review still counts as a CPR. After the unsuccessful promotion determination is made, the candidate's dean will be asked to consult with a tenured faculty CPR committee to provide the associated CPR rating by May 31st, of that year. The start of the timeline for the candidate's next CPR is then reset.
- If an Associate Professor goes up for promotion before their sixth year in rank and is successful, the CPR six-year clock is reset.
- If the promotion is not successful, they continue until their sixth year when the CPR is due.
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Similarly to medical LWOP, a year associated with an approved Personal Circumstances (PC) Flag will also still count towards the six-year tally. However, any year within the six-year CPR period that has a PC Flag should be identified to the review committee without including the reason for the designation. A medical LWOP or a PC Flag should prompt the CPR reviewers to reframe the review period for the faculty member. For example, if a faculty member is going through CPR and has been approved one PC Flag during the period under consideration, the peer review committee should consider the body of work as having been completed in five years rather than six.
For effects of a Personal Circumstances Flag on the timing of CPRs, see EVPP: Personal Circumstances Flag, "Impact on Faculty Evaluation."
For more information about PC Flags, see COE: Personal Circumstances Flag.
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