Exempt vs. Non-Exempt employeesProcess1) Employee should carefully review University policies and proposed outside employment to ensure that acceptance will not create a real or perceived conflict of interest or commitment. These activities must also not interfere with an employee’s full and proper performance of their university employment. See the Regents' Rules and Regulations, Section 30104 and the University's Handbook of Operating Procedures (Revised), 2-2220, 5-2011, 5-2270, and 7-1210 for additional information. 2) Employee should submit the appropriate documentation depending on their job type: Exempt employees, faculty, and research staff
Complete the appropriate form via the Outside Activity Portal. Requests for approval should be routed to the Director/Direct Supervisor, then the Chair, and then the Associate Dean for Administration by entering the email address of the person to whom it should route. If the request requires additional approval, the system allows for additional routing via email addresses. Routing in this system is not automatic - it is a manual function. Direct questions to evpp-approvals@austin.utexas.edu or vpla@austin.utexas.edu. a) Non-exempt employees who are authorized to execute or award contracts or other financial transactions on behalf of the University: Complete a form via the Outside Activity Portal. Requests for approval should be routed to the Director/Direct Supervisor, then the Chair, and then the Associate Dean for Administration by entering the email address of the person to whom it should route. If the request requires additional approval, the system allows for additional routing via email addresses. Routing in this system is not automatic - it is a manual function. Direct questions to evpp-approvals@austin.utexas.edu or vpla@austin.utexas.edu. b) Non-exempt employees without these financial job duties: Complete the Staff Annual Request for Outside Employment form and obtain Director/Direct Supervisor, Chair, and Associate Dean for Administration's signature approval. Submit to COE-HR@austin.utexas.edu. Completed forms will be returned to the employee’s department and should be placed in the employee’s personnel file. #F7F7F7noneEmployees who perform research should also review the following:
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