- Unit staff completes the Co-Sponsorship Approval Form, available at https://utexas.app.box.com/v/cosponsorship-approval-non26.
- Unit staff compiles documentation:
- Cover page from the payment voucher.
- Verify that the account is appropriate and has adequate funds.
- Invoice or letter requesting funds.
- Verify that all information matches the form and payment voucher.
- Documentation of how the funds will be used.
- This can include purchase orders, catering orders, invoices, and receipts.
- Verify that all information matches the form and payment voucher.
- Verify that the amounts add up to at least the amount of the co-sponsorship.
- Copy of the conference program, advertising, or other printed materials showing how the University received recognition for the sponsorship.
- This can include the UT Austin, college, or program logo.
- It may also include presentations given by UT Austin students or employees.
- Cover page from the payment voucher.
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- If the co-sponsorship uses grant funds, unit staff must also complete the Co-Sponsorship Approval Form for Sponsored Projects. This is a separate process and does not require Dean’s Office approval.
See also the Handbook of Business Procedures 9.1.10 “Co-Sponsorships”: https://financials.utexas.edu/hbp/part-9/1-10-co-sponsorships.