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Overview
Click on the image below to enlarge. Image source: Academic Worker Life Cycle PPTX
Professional Track faculty are managed in Workday using job profiles and employee contracts. When there is a break in service, Professional Track faculty must be placed in an inactive job profile with zero scheduled weekly hours to stop pay. To resume active employment and pay after a break in service, the faculty member must be returned to an active job profile and assigned scheduled weekly hours. If a faculty is inactive for at least three years, their appointment will be terminated. If the department would like to rehire a previously terminated faculty member, they must process the appointment via a new PAR.
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The following activities are associated with managing Professional Track faculty jobs and contracts, each of which is covered in further detail below:
- Renew - faculty member's current contract is ending, and they will be returning to teach the subsequent semester. Continue with no break in service for rolling contracts or expiring fixed contracts. Changes to compensation or scheduled weekly hours may be needed. The summer period does not constitute a break in service. Faculty working in the spring semester will remain active through 8/31.
- Inactivate - faculty member will not be teaching, but may teach again within the next three years. Break in service with potential for reactivation. Active employment and compensation are discontinued. Remains on "roster" and is eligible for reactivation for up to three academic years from the date of inactivation. Faculty who remain inactive for three consecutive years will be terminated via an automatic process.
- Reactivate - faculty member has been in inactive status for fewer than three consecutive years, and will teach again.
- Terminate - faculty member is not expected to teach again within the next three years, or faculty member is retiring/resigning from the University. End employment with the university, no eligible for reactivation. A terminated faculty member will need to be rehired via PAR before returning to a faculty position. Faculty in "Inactive" status for three consecutive years will be terminated via an automatic process.
Employment Lifecycle
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Renew
Continue with no break in service for rolling contracts or expiring fixed contracts. Changes to compensation or scheduled weekly hours (SWH) may be needed. The summer period does not constitute a break in service. Faculty working in the Spring semester will remain active through 8/31. See Renew Non-Tenure Track Faculty W.I.G.
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