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Faculty and staff must submit grant proposals using a grants and contracts specialist in either the College of Education Research Administration (COERA), or through a COE center/institute (i.e., MCPER-VGC, IPSI, TexCEP, or CCSSE), or a University center/institute. 

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For guidance on indirect cost return requests for COE researchers not affiliated with a College or University research center, see Indirect Cost Return - Requesting College Funds.

Review baseline support research expectations for the College, departments, and centers below.

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• Surplus office furniture, as available, only if secure office space is required
• Access to a suite or unit printer with reasonable black and white printing allowances
• Furniture moving/removal

Notes:

• Reasonable printing is at the discretion of the supporting unit. Dedicated printing that can be direct charged to specific sponsored projects should be performed by UT Document Solutions with invoicing detailing the specific research document required (IRB Consent forms, conference packets, etc).
• Phone lines are required for performing business functions on behalf of the University, but not always required for performing research work. Any phone line needed specifically for research purposes (such as telehealth) that can be allocated to the project may be direct charged to sponsored projects.
• Funding for specialty printing and/or printers are at the discretion of the supporting unit.

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1. If a faculty member has a pre-existing indirect cost return account, start-up funds, COE project account, or unrestricted gift funds account - they must first use these funds.
2. If the faculty member does not have any alternative funds, they should request additional support from their academic department.
3. If the department cannot support the request, faculty should request it from their administrating unit.
   1. If the administrating unit is COERA, review Indirect Cost Return - Requesting College Funds.

Requesting College funds - IDC

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Check with administrating unit and review Indirect Cost Return - COE Policy prior to engaging in process below.

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Researchers may apply for support through the College of Education Research Administration (COERA) office via the COE Indirect Cost Return Account Request Form. COERA will coordinate request, review, and approval with the Associate Dean for Research and Graduate Studies.

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For concerns about existing agreements, please reach out to the ORSC Science and Security team. As faculty seek to enter into new agreements, they should refer to the university’s guidance on contracting language as a resource for identifying where contract clauses may conflict with university policy.  

Related policies:

• COE: Conflict of Interest, Conflict of Commitment, and Outside Activities
• COE: Outside Employment Requests
• Office of Research Support and Compliance: Outside Activities, Conflict of Interest, and Conflict of Commitment

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Faculty should inform their department chair before proposals are submitted to the College of Education Research Administration Team (COERA).

Additional information regarding research-related workload guidelines for full-time tenured, tenure-track, and professional track faculty is available at COE: Workload Policies.

Additional resources in COE:

• Office of Educational Research Support
• College of Education Research Administration (COERA) Wiki
  
  • Contact: COERA@austin.utexas.edu
• SMARTER Consulting

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1. If a researcher is not affiliated with a designated research center, consult with department chair first to determine if any space exists within departmental allocated space.
   
   
2. If a researcher is affiliated with a designated research center, the researcher should first consult with their center to identify appropriate space.
   
   
3. The College has space that can be allocated for research projects. These spaces will be allocated via an application process, reviewed by the Associate Dean for Research & Graduate Studies (ADR & GS) and the Facilities & Construction Manager (F&CM). The application process will require a detailed and justified account of the need, and purpose of the requested space.
   Download the the COE Space Request Application. 
   
   
   1. Researchers with external funding will be prioritized as external funding sources typically expect that the university allocate space for the project as a part of the evaluation of the grant proposal. Evaluation of need at award time does not guarantee space to the researcher. If the researcher requires space to accomplish proposed project goals, they will consult with the ADR & GS and F&CM prior to proposal submission to confirm that space allocation will be possible at time of award.
      
      
   2. On occasion, faculty are leading projects that include graduate students and collaborators outside the College, or are not funded. In these cases, researchers can request space and provide a justification for the need for space and evidence that future funding is likely. If space is available, these requests will be considered.
      
      
4. When grant funding has ended, researchers will vacate the space within three months, when time permits, following the conclusion of the grant. Moves will occur at the beginning or end of semesters to minimize disruption. To extend use of the space, researchers may apply for an extension. Potential justifications include:
   
   
   • If researcher has a no-cost extension, researcher can justify that space with limited rationale for the period of the extension to the ADR & GS.
     
     
   • Researcher is writing or has submitted proposals for new funding for which some space is needed, or the researcher has major grants pending.

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