ProcessSee EVPP: Faculty Retirement, page 3, "Phased Retirement". Important!Before beginning a Phased Retirement Agreement, the faculty member should confirm with UT Austin Benefits that they will be eligible to retire as of their planned date. Their department's Academic HR Partner should check with the faculty member to see that retirement eligibility has been confirmed, but responsibility for confirming eligibility is up to the prospective retiree. For Benefits contact information, see HR: Find Your HR Representatives. A. Submitting a request for a Phased Retirement AgreementInitiate and obtain approvals for a Phased Retirement Agreement letter according to the steps below: 1) Faculty member should discuss phased retirement with department chair. 2) Department Administrative Manager completes Phased Retirement Agreement - COE Template. 3) The departmental Budget/Executive Council reviews and decides whether to approve the agreement. Vote totals are recorded. 4) If approved by the department Budget/Executive Council, department chair signs the agreement. 5) Department Administrative Manager forwards the agreement to COE-FacultyAffairs@austin.utexas.edu. BC/EC vote totals should be included in the body of the email. 6) Dean's Office Faculty Affairs sends the agreement to the Chief Business Officer for non-signature approval. 7) If approved, Chief Business Officer returns agreement to Dean's Office Faculty Affairs. 8) Dean's Office Faculty Affairs forwards the agreement to the Dean for review and signature. 9) Dean's Office Faculty Affairs forwards the signed agreement to the Provost’s Office. 10) If approved, agreement is returned to by the Provost's Office and forwarded to the department chair and Administrative Manager, and copied to the Associate Dean for Academic and Faculty Affairs, the Chief Business Officer, and COE-FacultyAffairs@austin.utexas.edu. 11) Dean's Office Faculty Affairs saves a copy of the approved agreement to the Dean's Office faculty personnel files. B. After Phased Retirement Agreement is approved1) Process Termination business process in Workday according to the Termination - Academic W.I.G. Use reason "Retirement" and the Effective Date of their last day of employment under their regular faculty position. Attach a copy of the final-approved Phased Retirement Agreement to the business process. - Reminder: For TRS retirees, a service break of at least month is required before adding a new job. For ORP retirees, no service break is necessary.
- Before the retirement can be processed in Workday, faculty member must have turned in all retirement paperwork to central HR. Once HR has processed the retirement paperwork, they will make the "Retirement" code available for use for that faculty member in Workday.
- See COE: Retirement - Faculty for additional information and guidance on faculty retirement.
2)) Academic Personnel Services (APS) will process the professional track Additional Job in Workday for the period described in the Phased Retirement Agreement, based on existing costing allocations. This Phased Retirement position will be at the same rank in which the faculty member retired, but will be without tenure. 4) After the professional track Phased Retirement position has been final-approved, the home unit Cost Center Manager should make any needed changes to costing, such as moving the appointment to a Non-Tenure Track subaccount. The home unit is also responsible for processing any required Background Check associated with the new professional track position. C. When the Phased Retirement Agreement period is endingOnce the service period described in the Phase Retirement Agreement has been completed, the home unit should end the professional track job according to the termination business process. - Use Primary Reason "End Assignment," and Secondary Reason of either eligible or ineligible for Reemployment."
- Upload a copy of the Phased Retirement Agreement to the BP.
D. If the faculty member has been nominated for emeritus statusIf the faculty member has been nominated for emeritus status, APS will process an interim emeritus appointment for them while emeritus approval is pending, after the Phased Retirement non-tenure track position has been ended. |