The University has strict guidelines on purchasing professional services (i.e. paying individuals for their professional time, as opposed to purchasing an item). To engage an individual for any service:
- Gather the following information (the Finance Team can assist with any aspect of this as needed):
- Individual’s name/EID (for honorarium payments to several people, create a list of the payees and their associated payments)
- Individual’s Employment Status (current UT employee or not)
- Description of service to be performed by that person
- Qualifications of the individual to perform the service
- Service dates requested
- Payment Amount:
- Flat fee or based on a rate (hourly, daily, etc.)?
- Maximum amount to be paid
- Will reimbursements (for travel, food, materials, etc.) need to be paid?
- Department or unit to be charged
- Fill out the Employee/Independent Contractor Checklist
- If the total payment is over $15,000, an Exclusive Acquisition Justification Form will need to be completed. The Finance Team can assist with this process.
- Submit to Dell Medical School-Finance.
The Finance Team will work with departments to determine whether this service will be processed through the Authorization for Professional Services (APS) or through a formal Business Contract.
Once the request has been approved, the Finance Team will notify you and provide copies of the authorization documentation. This documentation must be included with any invoices for payment to be processed.
Helpful Links and Resources for Professional Services, Honoraria, and Business Contracts
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Refer to Independent Contractors for Non-Employees.