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*Define GPCs for CCYYS :* *UEDIT LIB=03 Name=STTDFA\[YY\]/STTDSP\[YY\]

1. Wiki Markup
   Create new dataset in UEDIT Lib o3 named STTDFAYY (YY=current year). STTD{_}SP{_}\[YY\] if Spring.

2. For next cycle's calculations: Insert current year's GPC dataset as the basis for your new dataset: On the command line of your newly created dataset, type: 'INCLUDE (STTDFA{YY-1})'. Or STTDSP{YY-1} if Spring. Example: if calculating Fall18 –Spring 19, base calcs on current fall (fall 2017). Use fall 17 DS (STTDFA17) as base data for Fall 17 calcs For enforcement: use GPC dataset for semester you are scheduling (may have to create this). Insert most recent last semester's GPC dataset as the basis for your new dataset: On the command line of your newly created dataset, type: 'INCLUDE (STTDFA{YY-1})'. Or STTDSP{YY-1} if Spring. Example: if enforcing Spring 2018, create Spring 2018 DS and 'INCLUDE (STTDFA17)' as base data for Spring 2018
3. Remove the first blank line by typing '#d' or '.d' on the first blank line then hitting 'Enter.' (Allocation batch job NRNW308A will ABEND when it runs if you leave any blank lines.)
4. Review & Update dataset to match the GPC List for the semester. Add any new GPCs and remove any that were not scheduled for classes. Include any partial control GPCs.
5. SAVE the dataset.

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Leave TL note: 'Home dept over allocation @TL\[#\]'  (include XLd sections)

• • Wiki Markup
    Leave a log note: 'CSP \[XL Home\] Dept GPC requests exceed allocation for this TL.'

  • Do all of the above for TL2/3 'with' CSNs
• Leave scheduling and timeline comment (Including XLd  and TL2/3 'with' sections)

  • Wiki Markup
    Scheduling comment: Home dept over allocation @TL\[#\]. Search for and request a GPC during Chair Proof.'

  • Wiki Markup
    Timeline comment: Over Allocation @TL\[#\]

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Methodology for choosing GPCs to remove to enforce allocation

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1. After all GPCs have been assigned and all changes made, BEFORE wiping out TL notes, pre-CP distributed, pull All-Sections.
2. Create a Combined TLs All Sections spreadsheet from the All-Sections.
3. Save as 'CCYYS Chair Proof Distributed GPCs Assigned' report.
4. Filter for 'GPC' = 'X'.
5. Filter for bldg/room=non-blank.
6. Filter out sections scheduled in GPC departmental control time (partial control TLs)
7. Save as 'CCYYS Chair Proof Distributed GPCs Assigned' report. Double-check for accuracy
8. Unfilter and refilter the original spreadsheet.
9. Save as 'CCYYS Chair Proof Distributed No GPC Assigned' report
10. Filter for TL notes with 'allocation' and 'DNS'/'no GPC assigned'-type notes. Be sure to include all XLd sections, not just 'Home' sections.
11. All sections should have TLs in the '<blank>/ <blank>' bldg/room. If not, stop and check for GPC switch. Update to blank bldg./room, if applicable. Do not leave GPC bldg./blank in the timeline, and none should be 'GPC'='X'.
12. Change TL 'NOTES' column label to 'REASON NO GPC ASSIGNED'

13. Wiki Markup
    Change hodge-podge of notes to consistent messaging by reason \[Over Allocation/No GPC\]:

    • Over Allocation

    • Wiki Markup
      Over Allocation (Home Dept XL)-\[find these by filtering for SA XLs\]

    • No GPC request per TL
    • No GPC orphaned XL (home cancelled)
    • No GPC short course
    • No GPC off campus
    • No GPC CL/AE=0
    • No GPC requested dept control time
    • No GPC available @non-std TL & large size
14. Save as 'CCYYS Chair Proof Distributed No GPC Assigned' report. Double-check for Accuracy.
15. Publish the 2 reports to Canvas when ready.

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