Use the following tables to help calculate how long records must be retained before you can submit a request to disposedetermine when records are eligible to be requested to be disposed based on the retention codes and the years records are required to be retained.
Submit your Request to Dispose of Records no earlier than the month following the month the records are eligible to be disposed.
Fiscal Year-end Calculations - Use for FE
Determine when records may are eligible to be requested to be disposed based on the fiscal year the record was created and the number of years after the end of the fiscal year records are required to be retained.
Current Fiscal Year
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Requests During FY19
(Sept 2018 - Aug 2019)
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Requests During FY20
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Requests During FY21
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Requests During FY22
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Requests During FY23
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Requests During FY24
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Requests During FY24
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Requests During FY25
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Requests
Determine the earliest month/year records are eligible to be requested to be disposed. For example, if you have records that are classified as a series that has FE + 3 retention, when you request to dispose of those records anytime beginning in September 2024 through August 2025, you may request to dispose of records created through August 2021.
Requests During FY24-25 (Sept 2024 - Aug 2025) |
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FE + 1 = 08/2023 |
FE + 2 = 08/2022 |
FE + 3 = 08/2021 |
FE + 4 = 08/2020 |
FE + 5 = 08/2019 |
FE + 6 = 08/2018 |
Future Fiscal Years
You can plan ahead for the retention required for records you are creating during each fiscal year
Requests During FY25-26 (Sept 2025 - Aug 2026) | Requests During FY26-27 (Sept 2026 - Aug 2027) | Requests During FY27-28 (Sept 2027 - Aug 2028) | Requests During FY28-29 (Sept 2028 - Aug 2029) | Requests During FY29-30 (Sept 2029 - Aug 2030) | Requests During FY30-31 (Sept 2030 - Aug 2031) | Requests During FY31-32 (Sept 2031 - Aug 2032) |
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FE + 1 = 08/ |
2017201820192020202120222023FE + 1 = 08/20242016201720182019202020212022 2 = 08/2023FE + 2015201620172018201920202021FE + 3 = 08/20222014201520162017201820192020FE + 4 = 08/20212013201420152016201720182019 5 = 08/2020FE + 2012201320142015201620172018FE + 6 = 08/2019 | ...
2024 Request to Dispose Calculations for
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AC, AV, CE, LA
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, US
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+ N
For requests in 20192024, determine the earliest month/year from which records may the records are eligible to be requested to be disposed based on the month/year the record was created or became inactive and the number of years (N) records are required to be retained. For retention by academic semesters, refer to Retention by Semester or End of Class below.
In the table below, find the month of your request in the first column and then find the corresponding retention years in the top row to determine the latest month/year in from which records can are eligible to be disposed. If your records require longer retention than 15 years, subtract the number of years of retention from the current year to determine the latest year from which records may be disposed, and then choose the month preceding the month of your request.
Submit your Request to Dispose of Records no earlier then the month AFTER the records become eligible for disposition.
The month of the request | Required Retention Years | 0 | + 1 | + 2 | + 3 | + 4 | + 5 | + 6 | + 7 | + 8 | + 9 | + 10 | + 11 | + 12 | + 13 | + 14 | + 15 |
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January 2024 | 12/2023 | 12/2022 | 12/2021 | 12/2020 | 12/2019 | 12/2018 | 12/2017 | 12/2016 | 12/2015 | 12/2014 | 12/2013 | 12/2012 | 12/2011 | 12/2010 | 12/2009 | 12/2008 |
February 2024
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122007122006122005122004122003February 2019
| 01/2019 | 01/2018 | 01/2017 | 01/2016 | 01/2015 | 01/2014 | 01/2013 | 01/2012 | 01/2011 | 01/2010 | 01/2009 |
March 2024
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012008012007012006012005March 201901/2004 | April 2019
| 02/2020 | 02/2019 | 02/2018 | 02/2017 | 02/2016 | 02/2015 | 02/2014 | 02/2013 | 02/2012 | 02/2011 | 02/2010 | 02/2009 |
02/2008 | 02/2007 | 02/2006 | 02/2005 | 02/2004 | May 2019
| April 2024
| 03/2024 | 03/2023 | 03/2022 | 03/2021 | 03/2020 | 03/2019 | 03/2018 | 03/2017 | 03/2016 | 03/2015 | 03/2014 | 03/2013 | 03/2012 | 03/2011 | 03/2010 | 03/2009 |
03/2008 | 03/2007 | 03/2006 | 03/2005 | 03/2004 | June 2019
| May 2024
| 04/2024 | 04/2023 | 04/2022 | 04/2021 | 04/2020 | 04/2019 | 04/2018 | 04/2017 | 04/2016 | 04/2015 | 04/2014 | 04/2013 | 04/2012 | 04/2011 | 04/2010 | 04/2009 |
04/2008 | 04/2007 | 04/2006 | 04/2005 | 04/2004 | July 2019June 2024
| 05/2024 | 05/2023 | 05/2022 | 05/2021 | 05/2020 | 05/2019 | 05/2018 | 05/2017 | 05/2016 | 05/2015 | 05/2014 | 05/2013 | 05/2012 | 05/2011 | 05/2010 | 05/2009 |
05/2008 | 05/2007 | 05/2006 | 05/2005 | 05/2004 | August 2019 | July 2024
| 06/2024 | 06/2023 | 06/2022 | 06/2021 | 06/2020 | 06/2019 | 06/2018 | 06/2017 | 06/2016 | 06/2015 | 06/2014 | 06/2013 | 06/2012 | 06/2011 | 06/2010 | 06/2009 |
06/2008 | 06/2007 | 06/2006 | 06/2005 | 06/2004 | September 2019August 2024 | 07/2024 | 07/2023 | 07/2022 | 07/2021 | 07/2020 | 07/2019 | 07/2018 | 07/2017 | 07/2016 | 07/2015 | 07/2014 | 07/2013 | 07/2012 | 07/2011 | 07/2010 | 07/2009 |
07/2008 | 07/2007 | 07/2006 | 07/2005 | 07/2004 | October 2019September 2024 | 08/2024 | 08/2023 | 08/2022 | 08/2021 | 08/2020 | 08/2019 | 08/2018 | 08/2017 | 08/2016 | 08/2015 | 08/2014 | 08/2013 | 08/2012 | 08/2011 | 08/2010 | 08/2009 |
08/2008 | 08/2007 | 08/2006 | 08/2005 | 08/2004 | November 2019October 2024 | 09/2024 | 09/2023 | 09/2022 | 09/2021 | 09/2020 | 09/2019 | 09/2018 | 09/2017 | 09/2016 | 09/2015 | 09/2014 | 09/2013 | 09/2012 | 09/2011 | 09/2010 | 09/2009 |
09/2008 | 09/2007 | 09/2006 | 09/2005 | 09/2004 | December 2019 | November 2024 | 10/2024 | 10/2023 | 10/2022 | 10/2021 | 10/2020 | 10/2019 | 10/2018 | 10/2017 | 10/2016 | 10/2015 | 10/2014 | 10/2013 | 10/2012 | 10/2011 | 10/2010 | 10/2009 |
10/2008 | 10/2007 | 10/2006 | 10/2005 | 10/2004 | Record created or last active year
Required Retention Years | December 2024 | 11/2024 | 11/2023 | 11/2022 | 11/2021 | 11/2020 | 11/2019 | 11/2018 | 11/2017 | 11/2016 | 11/2015 | 11/2014 | 11/2013 | 11/2012 | 11/2011 | 11/2010 | 11/2009 |
11/2008 | 11/2007 | 11/2006 | 11/2005 | 11/2004 | Retention Year Calculations
Find the year the record was created or became inactive in the first column, and then find the corresponding retention years to determine how long to retain the record.
Request to Dispose Month Reminder
Requests to Dispose are requested and approved by the month.
Request Month | Dispose-through Month |
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Jan | Dec |
Feb | Jan |
Mar | Feb |
Apr | Mar |
May | April |
June | May |
July | June |
Aug | July |
Sept | Aug |
Oct | Sept |
Nov | Oct |
Dec | NovCalendar Year-end (CE) Calculations The calendar year end is always December |
| 0 | +1 | + 2 | + 3 | + 4 | + 5 | + 6 | + 7 | + 8 | + 9 | + 10 | + 11 | + 12 | + 13 | + 14 | + 15 |
2019 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 | 2026 | 2027 | 2028 | 2029 | 2030 | 2031 | 2032 | 2033 | 2034 |
2018 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 | 2026 | 2027 | 2028 | 2029 | 2030 | 2031 | 2032 | 2033 |
2017 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 | 2026 | 2027 | 2028 | 2029 | 2030 | 2031 | 2032 |
2016 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 | 2026 | 2027 | 2028 | 2029 | 2030 | 2031 |
2015 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 | 2026 | 2027 | 2028 | 2029 | 2030 |
2014 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 | 2026 | 2027 | 2028 | 2029 |
2013 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 | 2026 | 2027 | 2028 |
2012 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 | 2026 | 2027 |
2011 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 | 2026 |
2010 | 2010 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | 2025 |
2009 | 2009 | 2010 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 |
2008 | 2008 | 2009 | 2010 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 | 2023 |
2007 | 2007 | 2008 | 2009 | 2010 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | 2022 |
2006 | 2006 | 2007 | 2008 | 2009 | 2010 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 |
2005 | 2005 | 2006 | 2007 | 2008 | 2009 | 2010 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 |
2004 | 2004 | 2005 | 2006 | 2007 | 2008 | 2009 | 2010 | 2011 | 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 |
Retention by Semester or End of Classes
Retention requirements for academic records often are by end of class or coursework. Use the chart below to determine the months to use for the start and end of the semesters or sessions.
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CE requests Jan through Dec 2024 | 12/2024 | 12/2023 | 12/2022 | 12/2021 | 12/2020 | 12/2019 | 12/2018 | 12/2017 | 12/2016 | 12/2015 | 12/2014 | 12/2013 | 12/2012 | 12/2011 | 12/2010 | 12/2009 |
Retention by Semester or End of Class
Retention requirements for academic records often are by end of class or by the last semester the student was enrolled. Beginning in the 2022-23 school year, UT updated some of its semester terminology. The fall semester now includes the longer Fall Term and the brief Winter Term. The spring semester includes the longer Spring Term and the brief May Term; the May Term sometimes ends in May and sometimes in June. The summer semester has four subterms, but the retention for all four will be the same for ease of retention calculation. Use the chart below to determine WHEN records are eligible to be requested to be disposed based on the semester the record was created plus the number of years records are required to be retained.
Submit your Request to Dispose of Records no earlier than the month AFTER the records become eligible for disposition.
Cells highlighted in green below show records that are eligible for destruction based on the academic semester and the required retention years. Records created prior to what is shown whose retention is based on academic calendar are eligible for destruction.
Academic Year (AY) | Term/Semester | Term/Semester End | Required Retention Years | + 1 | + 2 | + 3 | + 4 | + 5 | + 6 |
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2023-2024 | Fall Semester | 1/2024 | The month/year in which AY 2023-2024 records become eligible to be disposed: | 1/2025 | 1/2026 | 1/2027 | 1/2028 | 1/2029 | 1/2030 |
Spring Semester | 6/2024 | 6/2025 | 6/2026 | 6/2027 | 6/2028 | 6/2029 | 6/2030 |
Summer Semester | 8/2024 | 8/2025 | 8/2026 | 8/2027 | 8/2028 | 8/2029 | 8/2030 |
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2022-2023 | Fall Term | 12/2022 | The month/year in which AY 2022-2023 records become eligible to be disposed: | 12/2023 | 12/2024 | 12/2025 | 12/2026 | 12/2027 | 12/2028 |
Winter Term | 1/2023 | 1/2024 | 1/2025 | 1/2026 | 1/2027 | 1/2028 | 1/2029 |
Spring Term | 05/2023 | 05/2024 | 05/2025 | 05/2026 | 05/2027 | 05/2028 | 05/2029 |
May Term | 05/2023 | 05/2024 | 05/2025 | 05/2026 | 05/2027 | 05/2028 | 05/2029 |
Summer Semester | 08/2023 | 08/2024 | 08/2025 | 08/2026 | 08/2027 | 08/2028 | 08/2029 |
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2021-2022 | Fall Semester | 12/2021 | The month/year in which AY 2021-2022 records become eligible to be disposed: | 12/2022 | 12/2023 | 12/2024 | 12/2025 | 12/2026 | 12/2027 |
Spring Semester | 05/2022 | 05/2023 | 05/2024 | 05/2025 | 05/2026 | 05/2027 | 05/2028 |
Summer Semester | 08/2022 | 08/2023 | 08/2024 | 08/2025 | 08/2026 | 08/2027 | 08/2028 |
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2020-2021 | Fall Semester | 12/2020 | The month/year in which AY 2020-2021 records become eligible to be disposed: | 12/2021 | 12/2022 | 12/2023 | 12/2024 | 12/2025 | 12/2026 |
Spring Semester | 05/2021 | 05/2022 | 05/2023 | 05/2024 | 05/2025 | 05/2026 | 05/2027 |
Summer Semester | 08/2021 | 08/2022 | 08/2023 | 08/2024 | 08/2025 | 08/2026 | 08/2027 |
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2019-2020 | Fall Semester | 12/2019 | The month/year in which AY 2019-2020 records become eligible to be disposed: | 12/2020 | 12/2021 | 12/2022 | 12/2023 | 12/2024 | 12/2025 |
Spring Semester | 05/2020 | 05/2021 | 05/2022 | 05/2023 | 05/2024 | 05/2025 | 05/2026 |
Summer Semester | 08/2020 | 08/2021 | 08/2022 | 08/2023 | 08/2024 | 08/2025 | 08/2026 |
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2018-2019 | Fall Semester | 12/2018 | The month/year in which AY 2018-2019 records become eligible to be disposed: | 12/2019 | 12/2020 | 12/2021 | 12/2022 | 12/2023 | 12/2024 |
Spring Semester | 05/2019 | 05/2020 | 05/2021 | 05/2022 | 05/2023 | 05/2024 | 05/2025 |
Summer Semester | 08/2019 | 08/2020 | 08/2021 | 08/2022 | 08/2023 | 08/2024 | 08/2025 |
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2017-2018 | Fall Semester | 12/2017 | The month/year in which AY 2017-2018 records become eligible to be disposed:
| 12/2018 | 12/2019 | 12/2020 | 12/2021 | 12/2022 | 12/2023 |
Spring Semester | 05/2018 | 05/2019 | 05/2020 | 05/2021 | 05/2022 | 05/2023 | 05/2024 |
Summer Semester | 08/2018 | 08/2019 | 08/2020 | 08/2021 | 08/2022 | 08/2023 | 08/2024 |