Graduating Master's Candidates:
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Registration Requirement for Final Semester
All students must be registered in their final graduating semester. Thesis Option students must be registered in 698B and Report Option students must be registered in or have taken 398D to submit a graduation application.
Step 1: If you intend to complete your Master’s degree this Spring 2021 semester, please complete route the Program of Work (link above), ask your supervisor to sign the electronic form, then route it to Kathy McWilliams. She will route the POW form to the Graduate Advisor, and upon approval will email you back to say "you can now to your supervisor. After it is approved, you'll be able to apply to graduate online in step 2."
Step 2: you must apply to graduate through the Graduate School online application before April 16, 2021.
Graduating students MUST submit their graduation application online no later than April 16. Students who do not submit an application by 4/16 will not be eligible to graduate in Spring 2021.
IMPORTANT!: Graduate School online application (you must submit the attached POW form to Kathy McWilliams before applying online): httpOnce the POW is approved, you can submit the Master’s Graduation Application formonline. In the drop down menu for the online form:
Coursework Only option - Select "No thesis/No Report"
Thesis Option – Select “Thesis”
Departmental Report Option – Select “No Thesis/No Report"
In the Departmental Report option, the Report is not uploaded to the Graduate School. For this reason, the Departmental Report is labelled "No Thesis/No Report" in the drop-down menu. Route the Clearance Letter to your supervising professor December 6th.
The Master’s Graduation Application formmust be completed and submitted during the appropriate time period:
Fall 2024 Graduates: Sept. 5, 2024 – Nov. 15, 2024
Students who do not submit the form by the deadline will not be eligible to receive their degree until the subsequent semester.
Step 3:
Departmental Report Option: Clearance Letter is due by December 6.Route the form to your faculty supervisor(s). After they approve you are automatically added to the graduation list. Students in this option do not submit their Report or Clearance Letter to the Graduate School, instead these documents reside in the department with your Area faculty.
Thesis Option: Please see https://gradschool.utexas.edu/academics/graduation/deadlines-and-submission-instructions
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- Submit your Departmental Report CLEARANCE LETTER (included in above links) by May 7, 3:00 p.m.
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for template and digital submission instructions.
Students must upload the thesis BEFORE submitting the required pages detailed below via email to Grad Student Services. The Graduate School will not accept a paper copy of the thesis or report. There will be a final format check when the required pages (see below) are submitted.
It is critical that your submission be complete and correct. After submission, no revisions or corrections will be allowed except for those required by the graduate dean.
The upload and required pages are due by 3 p.m. CDT on the deadline: December 6, 2024
Required Page for Thesis option:
Thesis/Report Option students are also required to email a PDF copy of the following pages to the Graduate School at GradStudentSvcs@austin.utexas.edu by 3 p.m. CDT on the relevant deadline listed above. All paperwork must be submitted together in one PDF packet. Incomplete packets will not be accepted:
A CAEE Master's Committee Approval form, with signatures of your supervising committee. Please note, the Graduate School is not copied on the Docusign form. After the faculty signatures are complete, save the form as a PDF and email it to the Graduate School at GradStudentSvcs@austin.utexas.edu
Optional - request to Delay Publication. Request to Delay Publication
Optional Co-Author Permission Form
Please note:
The Graduate School does not receive forms from the DocuSign system, so you must download the completed Master's Committee Approval form signature page or Delayed Publication DocuSign request as a PDF, then email to GradStudentSvcs@austin.utexas.eduDecember 6, 2024 BEFORE 3:00 p.m. is the due date for submitting your Thesis AND then emailing the Master's Committee Approval form and optional Request to Delay Publication.
Please contact Kathy McWilliams if you have any questions or concerns about applying to graduate.
In Absentia - https://gradschool.utexas.edu/academics/policies/in-absentia-registration
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If you find after filing for graduation that you will not complete your degree requirements, contact the Graduate Coordinator for instructions for rescheduling your graduation. The Master’s Graduation Application form is valid for one semester only; a new application must be submitted if your semester of graduation changes.
International student Insurance waiver for students graduating in Spring
International students who graduate in Spring will be automatically billed for summer insurance by the international office. If you choose to waive the summer insurance, you must submit the waiver request by the posted deadline.
Master's Graduation Letter for CPT, OPT or employers before the diploma is awarded, this form routes to the Graduate Coordinator.
M.S. students planning to continue on
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to the PhD program must complete the PhD Continuation Application
LINK to form - http://www.caee.utexas.edu/images/gradforms/PhD%20Application%20Form%20-%20Typeable%20updated.pdf