OneDrive in Microsoft 365 is like a portable hard drive that you can access anytime, anywhere, using your UT login credentials. Hopefully this will help you understand what it is and how it integrates with other Microsoft 365 applications.

Practical Use of OneDrive

Portable Cloud Storage:

OneDrive for Business is a secure cloud storage service that allows you to store

Integration with Microsoft 365 Applications

1. Outlook:

   • Attachments and Links: Attach files directly from OneDrive or send links to OneDrive files, ensuring recipients always have the latest version.

   • Save Attachments: Save email attachments directly to OneDrive for better organization and easy access.

2. Teams:

   • File Sharing: Files shared in Teams conversations are stored in OneDrive, especially in private chats.

   • Collaboration: Access and work on shared files directly within Teams, with changes synced to OneDrive.

3. SharePoint:

   • Integration: OneDrive is built on the SharePoint platform, allowing you to sync files from SharePoint libraries to OneDrive for offline access.

   • Team Sites: Access and manage files in team sites through OneDrive.

4. Word, Excel, PowerPoint:

   • Save and Open Files: Save and open documents directly from OneDrive within these applications.

   • Co-Authoring: Multiple users can edit documents stored in OneDrive simultaneously.

What Happens to Your Data When You Leave the Tenant

1. Data Ownership:

   • Personal Storage: Files in OneDrive are linked to your user account.

   • Shared Files: If you share files and give others access, they can continue to use those files, but primary ownership remains with you.

2. Leaving the Organization:

   • Account Deactivation: When you leave the organization, your OneDrive account is typically deactivated after a certain period.

   • Data Transfer: Before leaving, transfer ownership of important files to colleagues. Share files or folders and assign co-ownership permissions.

   • Access Continuity: Once your account is deactivated, files might become inaccessible unless transferred to another active user’s OneDrive or a shared library in SharePoint.

3. Data Recovery:

   • Admin Actions: Administrators can access and transfer your OneDrive data after you leave, depending on the organization's data retention policies.

   • Shared Libraries: Move critical files to shared libraries in SharePoint to ensure they remain accessible to your team.

Summary

OneDrive in Microsoft 365 acts like a portable hard drive that you can access anytime, anywhere, using your UT login. It provides secure, cloud-based storage for your files, which you can sync across devices, share with others, and collaborate on in real-time. When you leave the organization, it's important to transfer ownership of your files to ensure they remain accessible to those who need them.

, share and access files in Microsoft 365, making it easy to work and collaborate on documents and media from anywhere.

Eligibility

If you’re eligible for a University Microsoft 365 account, you have access to OneDrive already! Depending on your role and license, you’ll have anywhere from 100 GB to 2 TB of capacity.

Logging In

On the web

1. Navigate to https://www.microsoft365.com/onedrive/?auth=2

2. Log in, if prompted
   

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More Information

• https://microsoft365.utexas.edu/onedrive

• https://support.microsoft.com/en-us/onedrive

• https://ut.service-now.com/sp?id=kb_article&number=KB0016490