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The following is information about many administrative aspects of teaching in RTF and at UT.  Please keep all of this in mind as you prepare your course materials and contact Rachel Walker at rachel.walker@austin.utexas.edu with any questions.

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The academic calendar is viewable online at http://www.utexas.edu/calendars/

Canvas

UT offers Canvas Course Management Software to faculty to use to organize their classes.  You will appoint your TA on Canvas, so s/he can help you upload course materials, enter grades, post class announcements, etc.

Class Rosters

You can access your class rosters and many other teaching tools on-line via CLIPs.   

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The copier available to you in the departmental office may be used for copying of exams, syllabi, and small quantities of other class materials.   

Course

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Evaluation Survey (

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CES)

At the close of the course all instructors are required to administer the teaching evaluation surveys provided by the University’s Measurement and Evaluation center. The Department staff will alert you to the procedures for administering this survey.

Digitizing course materials

The department copier can send digitized copies of materials to your email address or flash drive, which you can then post on Canvas.  To link to materials at the library, please see find, borrow, or request

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Faculty should not be away from classes for more than an absolute maximum of four days, and should not miss more than two days of classes at a time, widely spaced, with an absolute maximum of two such absences per session. It is essential that faculty be in residence for the first and final days of class. Please do not plan to leave Austin prior to the day that your class officially ends (e.g., last class day or final exam day), and plan to be available to students, at least via email, for a few days' time after you have posted and turned in your grades.

Faculty Handbook

Please review the department policies and procedures in the RTF Faculty Handbook  available through the Department website:    This should be your "go-to" place for information you need to work in RTF, and you are responsible for being familiar with this information.

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• If you choose to give one, it must be on your assigned final exam day (go to the course schedule, choose the current semester, then click “final exams”).
• If you instead give a final exam on the last class day, it must be for less than 30% of the total grade.
• It is recommended that the due date for final assignments be on the last class day of the semester.  However, you may also choose to make your official UT final exam date the official due date.
• You cannot schedule required class activities during the exam preparation days (“dead days”) at the end of the semester (see http://registrar.utexas.edu/calendars for dates).  You may have “optional office hours” during these dead days (including reserving a room for those that wish to attend).
  

Grades

Faculty members are free to develop their own methods of evaluating the performance of students in their classes, but they are required to make the methods of evaluation to be used known in writing before the end of the fourth class day each semester and the second class day each summer term. Responsibility for assuring adequate methods of evaluation rests with departmental faculties and is subject to administrative review. In courses with multiple sections, departments should provide for necessary coordination. Materials used in evaluating a student’s performance must be collected by the instructor at or before the regularly scheduled final examination. The final examination is a common method of final evaluation in courses.

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Once your appointment is finalized (I will let you know), please go to the ID Center in the 1^st floor lobby of the Flawn Academic Center (FAC) to have a UT ID card made.  Be sure to bring a form of photo identification. . Learn more on duo two-factor authentication.

Keys

The RTF Office Manager will contact you with your office number and information about keys. 

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All UT employees must complete these training modules, which take about twenty minutes. Sometime after the semester begins, please log on to https://utdirect.utexas.edu/cts/profile.WBX, using your UT EID.  The system will automatically take you to the modules required for your job title.

Media Library

The Media Library in CMA 6.168 provides a reservable collection of films, videos, DVDs, Laserdiscs, audio cassettes.  Use of library materials is restricted to RTF faculty and graduate students.  Please see below for information about "screening materials" for your class. .WBX, using your UT EID.  The system will automatically take you to the modules required for your job title.

Office

The RTF Office Manager will contact you soon with your office number and information about keys.  

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You will have the opportunity to pay for a garage space at faculty orientation (info to come). The closest garages are the 27th St. Garage and the San Antonio Garage.   More info at http://www.utexas.edu/parking/parking/garages/.edu/parking/parking/garages/. You may also be able to participate in the occasional parking program, which offers reduced rates.

Payroll

Official payroll semester dates are different from actual course dates and are Sept. 1 - Jan. 15 for the Fall semester and Jan. 16 - May 31 for Spring.  Pay dates for the fall semester are on the first of the month in Oct., Nov., Dec., Jan. and Feb.  The Feb. paycheck covers the Jan. 1 - 15 pay period.  Pay dates for the spring semester are on the first of the month in Feb., Mar., Apr., May and June.  The Feb. paycheck covers the Jan. 16 - 31 pay period. . paycheck covers the Jan. 16 - 31 pay period.  

Profile

To add your bio to the RTF faculty web page, please fill out the faculty web profilewith your headshot, bio, and CV so that our Sr. Programs and Communications Coordinator, Elana Wakeman, can create the page for you. 

Public Relations

Our Sr. Programs & Communications Coordinator is Elana Wakeman, ewakeman@austin.utexas.edu or 512-471-6617.  Please contact her regarding any publications, speaking events, screenings, news, etc. that you’d like to promote. She may promote items via department emails (to faculty, staff, students, and visiting scholars), social media, relevant calendars, slides for the College’s monitors, and the RTF website. She can also bring the news to the attention of the College Communications team who can draft press releases and work with UT Communications and/or outside media. Additionally, she can alert the College Communications team about significant works and events to be considered for inclusion in the Dean's bimonthly e-newlsetters, "Moody Messenger," which he sends to all Moody College faculty and staff during the fall and spring semesters.

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Tenured and tenure-track faculty and Lecturers: please send a recent picture, preferred contact details, and brief bio to Elana for the RTF faculty website: http://rtf.utexas.edu/faculty .

Reading packets

Should you wish your students to have a class packet of readings, we strongly recommend that you have these prepared at a nearby copier company, such as Paradigm Books (512.472.7986 or www.paradigmbooks.com) or Jenn's Copy and Binding (512.473.8669 or jennscopies.com - directly across the street from our building).   Your students will be responsible for purchasing the packet from them.  We are simply not equipped to have large class packets copied on the departmental copier.   These companies prepare copyright checks and prepare your packet from your originals within a few weeks’ time before the semester begins.

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MCOC rooms can be reserved at https:\\web-apps.communication.utexas.edu/usher/Scheduling/through Appspace or by reaching out to the RTF office manager.  Please note that only faculty and staff can reserve most College classrooms and meeting rooms; all of the rooms to which you have access will appear in a drop-down menu when you log-in.  Some . Some rooms within the College and University are available for reservation by graduate students.  Undergraduates who need space for class projects are required to go through their TAs for assistance.  All classrooms for regularly-scheduled classes are reserved by Rachel Walker during the regular course scheduling process.  

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If you have concerns about a student’s behavior, please contact the Behavioral Concerns Advice Line at 232-5050 or contact them online at Behavior Concerns Advice Line (BCAL) . If a student is in immediate danger to himself or someone else, please call 911 and notify the RTF main office immediately afterward.  For more information, please see: wikis.utexas.edu/display/RTF/Student+Behavior+Concerns

Syllabus

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Our Graduate Program Coordinator, will notify you of your TA assignment(s), if applicable. Your TA can assist you with either research or teaching assistance – but her/his hours should not average more than the number of hours per week for which s/he is appointed.  Please read information about working with TAs at https://wikisutexas.utexasatlassian.edunet/wiki/display/RTF/Working+with+TAs+and+AIs

Technology in your classroom

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Travel (Tenured and tenure-track faculty only)

Please see the main Faculty Handbook page for all travel policies and forms.

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Please see our bios at https://rtf.utexas.edu/staff

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