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Communication Pipeline for Fall Planning Groups

When Planning Groups are ready to share information with students, faculty and staff related to our hybrid re-opening in the Fall, please use this form:

https://utexas.qualtrics.com/jfe/form/SV_4TLKtostid437q5

This will help the Communications Planning Group organize the extensive amount of information that needs to be shared over the course of the next few months. The information submitted by Planning Groups will be shared in the following ways:

  • Weekly (or more frequent, if necessary) emails from BSOMTogether@utexas.edu
  • A COVID planning section on our public website music.utexas.edu, to include FAQs
  • Social media posts following up email updates

Any responses to these weekly emails will be checked daily and forwarded to the appropriate Planning Group lead. 

Helpful Links

Recording Project

If you have favorite Butler School performances from the last two years, please fill out this short form to let us know what they are: 

https://utexas.qualtrics.com/jfe/form/SV_3x5KQvqKPz4yE2V

We will be editing videos from our best performances to post on our new website in the fall. These videos are important, as we will not be able to take new photographs before the launch.

If you want to look through archives of old programs to jog your memory, you can find those here: 

https://utexas.app.box.com/v/allbsomprograms

Facility Use during Campus Closure 

Students

Students will not have access to MRH or "MBE" for the duration of the semester for any reason, unless accommodations are arranged directly with Page Stephens, Russell Podgorsek or Travis Weller.

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Facility Use during Campus Closure 

MRH

MRH is officially shut down for electrical and HVAC renovations until August 22. There will be no access to MRH until the power has been turned back on. MBE is accessible for faculty and staff with a high-assurance UT ID, but everyone should follow all precautionary guidelines if/when on campus (wear a mask). If you have an old ID, access will need to be coordinated with Russell Podgorsek. Any access issues should be reported to r.podgorsek@austin.utexas.edu or 512 900 0666. No students will have access to the Butler School building during the summer.

Mail

Do not have any mail sent to 2406 Robert Dedman Drive. The University has given permission to ship pro-card purchases to personal residences. For the summer, any mail delivered to the Butler School will come straight to Tony Zapata's temporary office in MBE.

Lockers

Lockers have been cleaned out and the locks changed. If you had a UT owned instrument (instrument room or LHB) it will be checked in for you. If you had a UT library book or materials from the BSOM music library it will be checked in for you. If you have a personal instrument or other belongings, they are being stored for pickup once building access has returned to normal.

Faculty

Faculty and staff with high-assurance UT ID cards will have access to the building via BACS as usual, but should follow all precautionary guidelines if/when on campus. Any access issues should be reported to r.podgorsek@austin.utexas.edu or 512 900 0666. 

Faculty should not teach from their own offices without written permission from the Associate Director Jeff Hellmer.

Mail

Do not have any mail sent to 2406 Robert Dedman Drive. The University has given permission to ship pro-card purchases to personal residences. Russell will be putting most mail in the Music Service Center.

Status of Renovations and Maintenance Work

MRH

The MRH electrical and HVAC renovation will likely be moved up. The current target date to turn off power and air-conditioning in MRH is April 27. Cobra Piano Movers will be moving several grand pianos within the next three weeks from faculty studios with windows, performance halls, and some classrooms. Russell and Page will coordinate to prepare MRH offices for the shutdown while faculty and staff work remotely.

Jessen

The lighting renovation at Jessen has been completed. We will be fully functional with new lights in the hall when return to campus.

Performances & Recitals

Publicizing streamed concerts

If you are streaming a performance from home and would like to make it publicly available, feel free to send your information to scheduling@mail.music.utexas.edu and Page Stephens will post it on our web calendar!

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Student Recitals

All Recognition in Music Performance Recitals and Non-Degree Recitals have been canceled for the remainder of were canceled after Spring Break in Spring 2020 and recital fees have been removed from accounts or refunded. If you are a returning student in Fall 2020 and would like to perform this recital then, you can sign up for a new recital date when Page Stephens reaches out at the end of the semester. Faculty will work with students who had planned on giving degree recitals critical to graduation in Spring 2020 on an alternate plan to evaluate a grade. All recital fees will be removed from students’ accounts or refunded before the end of the semester.recital protocol is undecided; decisions will be communicated to students in late summer. 

All recitals that were planned for the remainder of Spring 2020 by students who are did not graduating graduate in May will be rescheduled for early Fall (before October 15). Page Stephens will reach out before the end of the semester with instructions for requesting a new date. These rescheduled recitals will have scheduling priority. Your recital fee will remain maintain the recital fee on your account and be counted towards your a rescheduled recital. If you need that fee temporarily removed in order to sign up for classes, contact Page Stephens at scheduling@mail.music.utexas.edu. 

Resources for Faculty

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Online Teaching Tools
Online Teaching Tools

Online Teaching Tools

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