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This policy applies to academic and administrative units in the College of Education that are in the Sánchez Building or Bellmont Hall and supported by the ITO. This policy covers College of Education tenured/tenure track faculty, or at least 50%-time appointed career teaching non tenure/tenure track(Professional Track) faculty, and Full-Time faculty involved in teaching courses in the college and full-time administrative and classified staff that work with supporting the academic mission of the college. This policy does not apply to research centers or off campus units within the Collegestaff associated with organized research units in the college.
Procedures
Technology Life-Cycle
The ITO will maintain a list of devices and associated life cycle time frame. Life The life cycle for devices will be is 4 years. Once the life cycle for a device has elapsed, the ITO will contact the user of the device to discuss replacing the device.
Self-Insurance
The ITO college will self-insure devices. 1-year warranties will be purchased for all new devices. The ITO will have posses a set of spare devices that can be deployed in the event that a user has a non-functioning device.
Standardized Device List
The ITO will provide an up-to-date list of devices that units and/or employees may choose from to select one particular device. The device list will be approved by the College leadership. Device options will include a desktop computer (Windows or MacOS), a laptop computer (Windows or MacOS), or a tablet (Windows or Apple). This list will be periodically updated as technology advances.
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Exceptions to this policy may be made by sending a help request to the ITO. All exception requests will be handled evaluated by the ITO Director and approved by the unit head and/or supervisor of the requestordirector and senior associate dean.
Inventory
All devices pertaining to this policy will be property of the College of Education for which the ITO has been delegated responsibility. The ITO will oversee and manage the inventory. All devices that are reclaimed at the end of the life cycle will be repurposed or sent to surplus as needed.
Budget
The College leadership college will provide the necessary funds to sustain the required devices for the 4-year life cycle as well as the appropriate amount of loaner devices.
Glossary of Terms
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Computer and Mobile-Related Equipment: Any device including but not limited to devices that are running MacOS, Windows, Linux, Unix, iOS, TVOS or Chrome OS operating systems.
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Exception Request: The process by which a person can ask for a device that may not be included in the standard device list.
Standard Device List
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Mac Laptop 14-inch Apple MacBook Pro 512GB Storage 16GB RAM Accessories Apple Wireless Keyboard and Mouse Apple Digital A/V Mulitport Adapter Extra Power AdapterThunderbolt 3 dock Monitor options (choose one): 27-in Dell monitor with a built in camera24-in DellUSB-C Hub monitor with a built in camera | Windows Laptop 14-inch Dell Latitude 512GB Storage 16GB RAM Accessories Dell Wireless Keyboard and Mouse Dell USB-C Mobile Adapter Extra Power Adapter Dell Dock when necessary for external expansion Monitor options (choose one): 27-in Dell USB-C Hub monitor with a built in camera | Apple Tablet 13-inch iPad Pro 512GB Storage Accessories Apple Smart Keyboard Apple Pencil USB-C to HDMI adapter | Windows Tablet Microsoft Surface Pro 7 512GB Storage 16GB RAM Accessories Surface Keyboard Cover Surface Pen USB-C to HDMI adapter |
Revision 1.0
Approved by the College of Education Leadership Team June 11, 2019