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IMPORTANT INFO:

1. Food can NOT be purchased using the Procard, with the exception of Central Market, HEB, and Sam's Club.

2. Tipping is allowed up to 18% (must be included in your budget) as long as there is a Tip and Total line on the receipt.
3. Please turn in receipts to the Administrative Associate within three days of the event (the next day is prefered). Pizza places usually will have this, places like Central market who use a courier service will not.
4. OOEF info must be sent to the Business Office with 10 business days notice. Info due to SLC Admin roughly 3 weeks out to provide sufficient processing time.
5. We are tax exempt! If you are charged tax please work with the Vendor to remove the charge.

Current Vendor List (as of Aug 2018 - yes, it has not been updated since 16-17):

According to the university, purchasing any food item items falls under “official occasions” and requires pre-authorization. Once your supervisor has approved the purchase, the SLC Admin will prepare prepare Official Occasion Expenses paperwork for for approval from the SLC Director and Dean’s Office. Food purchase requests should must be approved by the Business Office at least ten days prior to before the event.

All food purchases must come from an approved vendor and be billed using the house account. The pro-card can ONLY be used to purchase food from HEB, Central Market, and Sam's Club. Please contact the SLC Admin if you need to sign out the Procard. We We maintain a list of approved vendors along with account information on the U-drive at sanger/Accounting/Vendor List 2016-2017and account information in UT Box; you should receive new copies as they are created.

You should make the order yourself, but email the SLC Admin with any questions

IMPORTANT INFO:

1. Food can NOT be purchased using the Procard, except for Central Market, HEB, and Sam's Club.

2. Tipping is allowed up to 20% (must be included in your budget) as long as there is a Tip and Total line on the receipt, and the delivery person can provide a copy of the receipt where you can indicate tip and total for our records. Pizza places usually will have this, but places like Central Market that use a courier service will not.
3. Please turn in receipts to the Administrative Associate within three days of the event (the next day is preferred). Procard receipts are required on the same day (Central Market).
4. OOEF info must be sent to the Business Office with ten days' notice. Info due to SLC Admin roughly three weeks out to provide sufficient processing time.
5. We are tax-exempt! If you are charged tax, please work with the Vendor to remove the charge.

Direct Billing Vendor List - updated on Box regularly

Tax Exempt form (second page - Most vendors have this on file with our House Account info):

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