Planning attendee experience
2nd annual symposium
Group Decisions: focus on UT
Possible date/timing: Preservation Week - April 24-30, 2016
Planning presenter experience
- guidelines for submitting
Partnership: Who do we want associated with the event? How do we brand the event?
- units on campus contributing resources: space, communications, printing, hosting website, venue, snack/beverage fund,
- networking hour - sponsor
Programming
Recruiting participants
Communication
- Partner with UT Libraries? Work with Travis, Jason?
- University communications - website?
Venue/Space/Tech LogisticsInitial planning:
- Preservation week schedule
- Determine key audiences
- Develop recruitment messaging
Planning areas:
Venue/logistics - A/V, Space, Chairs, Tables, Food/Beverage Service
Programming
Scheduling
Preservation week - end of April
Beginning of May again
Duration:
Full day
Half day
User Experience
Participant experience
Attendee experience
Recruiting participants
Flow of the schedule
Lightening talks
- Panels? breakout sessions?
- Unconference period where there are areas set up around a theme and folks can get together and brainstorm on collaborative projects, or do an activity?(like modeling some aspect of digital preservation)
Networking hour?
- Sponsorship - investigate potential contributors? sponsors? snack providers?
Partnerships
UT LIbraries
Briscoe Center
HRC
iSchool
Office of Sustainability
University Communications
College of Liberal Arts
College of Natural Sciences
Local businesses for food and beverage sponsors (FoodHeads, WholeFoods, Central Market, Wheatsville Coop)
Communication strategy
Website
Tweet
Emails
Program poster
- Investigate recording symposium
- get approval from speakers
- preserving? providing access?
Steering committee signup
Name | Tasks or areas you are interested in |
---|---|
Katie Pierce Meyer | Schedule flow, location scouting |