| Anchor | ||||
|---|---|---|---|---|
|
Updated 5/5/20 - JVS
Department course schedulers wanting to add a new course or change the timeline of an existing course post-production call to ask Scheduling to place GPCs on hold. GPCs are placed on hold to prevent a different course from using the room while a CSU form is en route. Once a GPC has been placed on hold, the department course scheduler has 5 business days to submit a CSU.
All holds are done through the Room Scheduling System. If a department course scheduler asks for a room to be placed on hold and then later decides not to make the change or discards the CSU, the hold will not be released automatically.
The rooms on hold point person should run the rooms on hold report once a week, generally done on Wednesdays, to release any rooms that have been on hold for more than 5 business days without a CSU.
...
- If there is not a CSU for the course in progress, reach out to the course scheduler. Copy the course scheduling team on communication.
Example e-mail:
Subject: Fall 2017 GPC (Semester) GPC on Hold
Hi ______,
The following general purpose classroom has been on hold for more than 5 business days without a CSU. Please submit a CSU by the end of business today, or the room will be released.
M S 101 (45025) MW 1000 1100 UTC 1.118
(name),
Thanks for your email! (Room) has been put on hold (days of week) from (beginning time) to (end time) for (unique)/(a course to be added) for (semester). Please let us know if you have any questions or concerns.!
- Once reviewed, drag the report from the Scheduling output folder into the "Course Scheduling" folder.
...