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Important considerations for faculty considering phased retirement
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Before beginning a Phased Retirement Agreement, the faculty member should confirm with UT Austin Benefits that they will be eligible to retire as of their planned date. Their department's Academic HR Partner should check with the faculty member to see that retirement eligibility has been confirmed, but responsibility for confirming eligibility is up to the prospective retiree. For Benefits contact information, see HR: Find Your HR Representatives. |
Entering into a contract for Phased Retirement includes voluntarily waiving any rights, claims, or causes of action that may have been held through the effective date of the contract under the Age Discrimination in Employment Act of 1967 (ADEA) and its 1990 amendments effected by the Older Workers Benefits Protection Act (OWBPA).
The retiring faculty member has 21 days to consider the contract after it is drawn up by their department and reviewed by the Department Chair and the Budget Council or Executive Committee.
The retiring faculty member has seven days after execution of the contract during which they may revoke the contract, in writing. Absent such revocation, the contract will go into effect on the eighth day following its execution by all parties.
At the end of the contract, the faculty member will have resigned from the University and entered into full retirement.
Process
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Before beginning a Phased Retirement Agreement, the faculty member should confirm with UT Austin Benefits that they will be eligible to retire as of their planned date. Their department's Academic HR Partner should check with the faculty member to see that retirement eligibility has been confirmed, but responsibility for confirming eligibility is up to the prospective retiree. For Benefits contact information, see HR: Find Your HR Representatives. |
Processes
A. Submitting a request for a Phased Retirement Agreement
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Process Termination business process in Workday according to the Termination - Academic W.I.G. Use reason "Retirement" and the Effective Date of their last day of employment under their regular faculty position. Attach a copy of the final-approved Phased Retirement Agreement to the business process.
Reminder: For TRS retirees, a service break of at least month is required before adding a new job. For ORP retirees, no service break is necessary.
Before the retirement can be processed in Workday, faculty member must have turned in all retirement paperwork to central HR. Once HR has processed the retirement paperwork, they will make the "Retirement" code available for use for that faculty member in Workday.
See COE: Retirement - Faculty for additional information and guidance on faculty retirement.
Academic Personnel Services (APS) will process the professional track Additional Job in Workday for the period described in the Phased Retirement Agreement, based on existing costing allocations. This Phased Retirement position will be at the same rank in which the faculty member retired, but will be without tenure.
After the professional track Phased Retirement position has been final-approved, the home unit Cost Center Manager should make any needed changes to costing, such as moving the appointment to a Non-Tenure Track subaccount. The home unit is also responsible for processing any required Background Check associated with the new professional track position.
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Workday error while processing retirement
Contact your Benefits and Leave Specialist about paperwork status by looking them up at HR: Find Your HR Representatives. |
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Contracts are required for retired faculty who are rehired as professional-track positions through a Phased Retirement Agreement. Use contract type “Faculty Phased Retirement." For more information, refer to the Maintain Non-Tenure Track Faculty Contracts - Workday Instructional Guide (WIG) and Manage Non-Tenure Track Faculty - Workday Process Overview (WPO).
Temporary disruption to email
Due to required integrations with various benefits systems, Phased Retirees are unable to access their email account for 24-28 hours after their regular faculty appointment ends. The phased retiree appointment will be finalized upon completion of the benefits integration.
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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.