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Moody Technology Team Help Line at phone: 512-471-1199, email: comm-help@austin.utexas.edu, or via our Ivanti ServiceDesk ticketing system.

Twenty-three seven classrooms in the Moody College are outfitted with dual webcams, one at the teaching station facing the instructor and one on the front wall facing the classroom. Both can be used to conduct and record a Zoom class session with the computer that is built into the AV system for that room.

Classrooms vary with the type of audio reinforcement. Specific instructions for each type are listed below.

Here's how to get started:

Turn on the computer and AV system in the classroom.

In all classrooms, turn on the AV system by selecting "computer" on the Crestron touchpanel at the teaching station.	Image Modified
Most classrooms classroom teaching stations are dual-boot Windows and Mac. Choose Macintosh HD and logon with your UT - EID. (Windows Zoom requires individual installation for each user.)

First things first: Sign on to utexas.zoom.us

(If you've done this already, skip to the Canvas section.)

If you haven't already this year, make sure you have signed on to utexas.zoom.us to activate your Zoom account through the University of Texas. This allows you to get go beyond the 40 minute restraints of the free Zoom experience and preloads your sessions with security settings designated by The University.

If you haven't signed into utexas.zoom.us before and configured your account, do so in any web browser. Select the Sign In button.	Image Modified
Follow the UT EID sign in and Duo two factor authentication steps. If prompted to save passwords by the OS, choose Not Now or Never.

Use Canvas! Canvas can manage your class schedule and Zoom sessions and set all to be recorded.

Login to canvas.utexas.edu and go to your courses section and select the course you will be scheduling Zoom classes for.

Click on the Zoom link and click “Schedule a New Meeting”

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Set up your meeting how you want with whatever parameters you need.

Near the bottom be sure to click the Record Meeting option and set to record to the

cloud.

When the time as has come to teach your class, login to canvas and got go to the course and click the Zoom link.

Click the “Start” button to open zoom and begin recording your class to Canvas.

Zoom will open on the computer and connect you to your scheduled Zoom meeting where your students will be able to join in by going to the canvas page for the class.

You will see in the upper left hadn’t hand corner of the window that Zoom is recording the meeting.

Once the class has ended, click the End Meeting button in Zoom.

You will receive an email shortly when the video and audio is available on canvas. You can find the recordings under the Cloud Recordings heading under the Zoom section in Canvas.

Zoom and Canvas integration tutorial video

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Webcams and audio settings for Zoom sessions in Moody Classrooms

There are a couple settings to check within Zoom to make sure you have the correct audio and video settings for your Zoom session.

In Zoom, go to the upper left corner pull down menu under zoom.us and choose Preferences.	Image Modified
Choose Audio in the left pane and make sure HDMI (Crestron) is selected for Speaker. This ensures playback audio comes through the room speakers. Next, select USB Audio Device for Microphone. This ensures that audio is captured

both

by all microphone options for a given room. The audio meter should detect and display a sound level and the input volume can be adjusted here in software. Specific microphone options are mentioned in the next section but regardless of microphone type, audio settings at the computer are the same for all.	Image Modified
Next, check the Video selection in left pane and select your desired webcam. For most, it will be the Logitech Webcam C925e which is mounted on the monitor or on the table at the teaching station, facing the presenter.	Image Modified
When the Logitech Webcam C925e camera at the teaching station is selected and active, it will have a green light. Make sure the privacy panel is not covering the camera lens. It will appear white if covered.	Image ModifiedImage Modified
The other webcam option in the room is the camera mounted at the front of the room looking back at the classroom. It is labeled HD Pro Webcam C920 and when selected it shows the participants in the room. The camera itself lights up with a blue indicator light.	Image Modified
Both cameras can be used seamlessly during a Zoom session by choosing between the two in the Zoom interface, in the lower left corner camera icon button.	Image Modified

Audio differences within the Moody classrooms

All Moody Classrooms have ceiling microphones either at the teaching station and/or in the ceiling grid around the room. Some Moody classrooms had handheld and lavalier microphones available pre-Covid. All of those microphones have been removed as a safety precaution. Wireless transmitters and receivers have been left in some rooms and faculty who teach in those will be given their own headset microphone to supplement the ceiling mics and to help compensate for masks.

Select a room below to view audio options for that room.

BMC 1.202

ceiling mics and teacher's wireless

headsets

headset microphone supported
BMC 2.106	ceiling mics and teacher's wireless

headsets

headset microphone supported
BMC 3.204	ceiling mics