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Planning attendee experience

2nd annual symposium

Group Decisions: focus on UT

Possible date/timing:  Preservation Week - April 24-30, 2016

Planning presenter experience

• guidelines for submitting

Partnership: Who do we want associated with the event? How do we brand the event?

• units on campus contributing resources: space, communications, printing, hosting website, venue, snack/beverage fund,
• networking hour - sponsor

Programming

Recruiting participants

Communication

• Partner with UT Libraries? Work with Travis, Jason?
• University communications - website?

Venue/Space/Tech Logistics

Initial planning:

1. Preservation week schedule
2. Determine key audiences
3. Develop recruitment messaging

Planning areas:

• Venue/logistics - A/V, Space, Chairs, Tables, Food/Beverage Service

• Programming

• Scheduling

  • Preservation week - end of April

  • Beginning of May again

• Duration:

  • Full day

  • Half day

• User Experience

  • Participant experience

  • Attendee experience

• Recruiting participants

• Flow of the schedule

  • Lightening talks

  • Panels? breakout sessions?
  • Unconference period where there are areas set up around a theme and folks can get together and brainstorm on collaborative projects, or do an activity?(like modeling some aspect of digital preservation)

  • Networking hour?

• Sponsorship - investigate potential contributors? sponsors? snack providers?

• Partnerships

  • UT LIbraries

  • Briscoe Center

  • HRC

  • iSchool

  • Office of Sustainability

  • University Communications

  • College of Liberal Arts

  • College of Natural Sciences

  • Local businesses for food and beverage sponsors (FoodHeads, WholeFoods, Central Market, Wheatsville Coop)

• Communication strategy

• Website

• Tweet

• Emails

• Program poster

• Investigate recording symposium
  • get approval from speakers
  • preserving? providing access?
    

Steering committee signup