Days Advance Notice Required | Category | Sub-Category | Description |
|---|
180 | Guest Artists | Visa Sponsorship for International Guests/Companies | 6 month minimum if you need to sponsor a visa for a guest. Please note this can be costly, over $5,000. |
90 | Guest Artists | International Guests/Companies | 3 month minimum. Request a meeting with Liliana as soon as possible to discuss the project. International guests could require extended application times. |
35 | Travel | Foreign Restricted Regions | 5 weeks before departure. Texas Global must approve your travel in advance and needs time to review. |
30 | Scholarships | | It can take up to several weeks for a student to receive a scholarship into their bank account, so if the student must have funds in hand by a certain date, it is recommended to submit the form to Erik a month ahead of that date. |
30 | Guest Artists | UT Students/Faculty/Staff | 1 month before first day of service. The Business Process for Students/Faculty/Staff has transitioned to Workday. |
30 | Guest Artists | Out of Town Guests | 1 month before first day of service. |
30 | Entertainment / Official Occasions (OOEF) | Larger (incl any needing Catering) | For larger events needing catering, submit OOEF 1 month before by email to Michelle Belisle. |
21 | Guest Artists | Local Guests | ie, 15 business days before first day of service. |
7 | Purchases | All (Materials and Services <non-guest-artist>) | Allow at least 1 week for PO to be issued to vendor (or procard order to be placed) after an approved REQ is routed to our Finance Office, via your area head when needed. Reimbursement of materials purchases is an exception to the standard policy, and could possibly be denied by accounting. |
7 | Travel | Domestic and non-restricted foreign | 5 business days before departure. Must route REQ to your area head for approval, who will then route to Michelle. |
7 | Entertainment / Official Occasions (OOEF) | Smaller (for reimbursement) | We recommend obtaining pre-approval to ensure intended account(s) allow for entertainment. Email your OOEF to Michelle Belisle at least 1 week before the event. |
4 to 2 | Guest Artists | Parking | 48 business hours in advance. |