Graduating Master's Candidates:
Click on PDF Links:
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Registration Requirement for Final Semester
All students must be registered in their final graduating semester. Thesis Option students must be registered in 698B and Report Option students must be registered in or have taken 398D to submit a graduation application.
Step 1: If you intend to complete your Master’s degree this semester, please complete route the Program of Work (link above), ask your supervisor to sign the electronic form, then route it to Kathy McWilliams, Graduate Coordinator. She will route the POW form to the Graduate Advisor, and upon approval will email you back to say "you can now to your supervisor. After it is approved, you'll be able to apply to graduate online in step 2."
Step 2: Once the POW is approved, you can submit the Master’s Graduation Application form online.· Thesis Option (link) – Select “Thesis” when applying to graduate.
· Graduate School Report Option (link) – Select “Report” when applying to graduate.
· Departmental Report Option (link) – For departmental report select online. In the drop down menu for the online form:
Coursework Only option - Select "No thesis/No Report"
Thesis Option – Select “Thesis”
Departmental Report Option – Select “No Thesis/No Report" option.
Note: Departmental Report Clearance Letter is due by April 21, 2023 to the Graduate Coordinator (Kathy McWilliams).
New Docusign version Clearance Letter Departmental Report students will not submit their Report
In the Departmental Report option, the Report is not uploaded to the Graduate School, instead it resides in the department with your Area/ major.
. For this reason, the Departmental Report is labelled "No Thesis/No Report" in the drop-down menu. Route the Clearance Letter to your supervising professor December 6th.
The Master’s Graduation Application formmust be completed and submitted during the appropriate time period:
- Summer 2023 Graduates – June 1, 2023 – July 28, 2023
Fall 2024 Graduates: Sept. 5, 2024 – Nov. 15, 2024
Students who do not submit the form by the deadline will not be eligible to receive their degree until the subsequent semester.
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If you find after filing for graduation that you will not complete your degree requirements, contact the Graduate Coordinator for instructions for rescheduling your graduation. The Master’s Graduation Application form is valid for one semester only; a new application must be submitted if your semester of graduation changes.
Registration Requirement for Final Semester
All students must be registered in their final graduating semester. Thesis Option students must be registered in 698B and Report Option students must be registered in or have taken 398D to submit a graduation application.
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Step 3:
Departmental Report Option: Clearance Letter is due by December 6.Route the form to your faculty supervisor(s). After they approve you are automatically added to the graduation list. Students in this option do not submit their Report or Clearance Letter to the Graduate School, instead these documents reside in the department with your Area faculty.
Thesis Option: Please see https://gradschool.utexas.edu/academics/graduation/deadlines-and-submission-instructions for template and digital submission instructions.
The University has acquired access to iThenticate by Turnitin that allows you to check your thesis to help identify potential textual similarities between your document and other previously published documents. The Graduate School strongly encourages the use of this tool while preparing drafts of your thesis along with discussion of the results of these reviews with your supervisor. You can find information abut using this tool at https://gradschool.utexas.edu/content/ithenticate .
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Students must upload the thesis BEFORE submitting the
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required pages detailed below via email to Grad Student Services. The Graduate School will not accept a paper copy of the thesis or report
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. There will be a final format check when the
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required pages (see below) are submitted.
It is critical that your submission be complete and correct. After submission, no revisions or corrections will be allowed except for those required by the graduate dean.
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The upload and required pages are due by 3 p.m. CDT on the deadline:
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December 6, 2024
Required
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Page for Thesis option:
Thesis/Report Option students are also required to
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email a PDF copy of the following pages to the Graduate School
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at GradStudentSvcs@austin.utexas.edu by 3 p.m. CDT on the relevant deadline listed above. All paperwork must be submitted together in one PDF packet. Incomplete packets will not be accepted:
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master's committee approval form (PDF) or DocusignCAEE Master's Committee Approval form, with signatures of your supervising committee.
ALL committee members must sign the master's committee approval form - no proxy signatures allowed; andOptional - anyPlease note, the Graduate School is not copied on the Docusign form. After the faculty signatures are complete, save the form as a PDF and email it to the Graduate School at GradStudentSvcs@austin.utexas.edu
Optional - request to Delay Publication.
DocusignAugust 11, 2023 Optional Co-Author Permission Form
Please note:
The Graduate School does not receive forms from the DocuSign system, so you must download the completed Master's Committee Approval form signature page or Delayed Publication DocuSign request as a PDF, then email to GradStudentSvcs@austin.utexas.eduDecember 6, 2024 BEFORE 3:00 p.m. is the due date for submitting your Thesis AND then emailing the Master's Committee Approval form and optional Request to Delay Publication.
Notes on the MS Program of Work (POW) List only the courses that you want to count toward your MS degree; there should be exactly 30 hours of coursework listed (including 698A/B Thesis, 398R Master’s Report, or 398D Departmental Report for any Report of Thesis MS options – these courses should be listed under major coursework), with at least 6 hours listed under Supporting Work & reasoning included. Once your supervisor signs the form, please email it to the Graduate Coordinator (Kathy McWilliams) for graduate advisor approval.
Your online graduation application will NOT be approved until you submit the signed Program of Work form to the Graduate Coordinator (Kathy McWilliams).
When your online graduation application is approved by the graduate advisor, the electronic version of your POW will be submitted to the Graduate School and becomes a permanent part of your academic record.
Please contact Kathy McWilliams if you have any questions or concerns about applying to graduate.In Absentia - https://gradschool.utexas.edu/academics/policies/in-absentia-registration.
Please contact Kathy McWilliams if you have any questions or concerns about applying to graduate.
If you find after filing for graduation that you will not complete your degree requirements, contact the Graduate Coordinator for instructions for rescheduling your graduation. The Master’s Graduation Application form is valid for one semester only; a new application must be submitted if your semester of graduation changes.International student Insurance waiver for students graduating in Spring
International students who graduate in Spring will be automatically billed for summer insurance by the international office. If you choose to waive the summer insurance, you must submit the waiver request by the posted deadline.
Master's Graduation Letter for CPT, OPT or employers before the diploma is awarded, this form routes to the Graduate Coordinator.
M.S. students planning to continue on to the PhD program must complete the PhD Continuation Application
LINK to form - http://www.caee.utexas.edu/images/gradforms/PhD%20Application%20Form%20-%20Typeable%20updated.pdf