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The hiring of faculty who are non-U.S. citizens requires special handling and close coordination with Texas Global. The hiring department will also need to discuss with the faculty candidate their visa options.
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UT policy
See Texas Global: UT Policy on Hiring Foreign Nationals.
Process - hiring non-U.S. citizens
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Department decides whether to sponsor the faculty member.
Review the options that may be available to the candidate. See Texas Global: Department Resources and Texas Global: UT Policy on Hiring Foreign Nationals > "Routes to Work Authorization."
Check that basic requirements for the selected work authorization route are met.
When contacting the candidate for information required in the PAR, discuss the options available to them for visa classifications.
Create the PAR and APProve off the document Creator’s electronic desk.
Contact Faculty & Scholar Services in the International Office so they can begin processing the visa request.
When the signed letter comes in and the PAR is ACCepted in the Provost’s Office, notify Faculty & Scholar Services of the creation of the assignment and position. The International Office cannot send the request forward to the Department of Labor until the assignment has been approved by the Provost’s Office, so it is important that you notify them when the assignment and position are created.
Promptly provide the required initiation documentation so Faculty & Scholar Services can develop the necessary immigration strategies, typically for an H-1B nonimmigrant visa.
Keep the faculty candidate informed and in the loop. Be patient and sympathetic. This can be an understandably stressful time for them.
Visas
For long-term employment (including tenure-track positions) in teaching and research, the H-1B visa status is most commonly used. H-1B status can be extended for up to six years and allows transition to permanent residency for qualified foreign nationals.
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See more information, including instructions for initiating an H-1B petition, at Texas Global: Hiring H-1B Faculty and Staff.
Sponsoring faculty for permanent residency
See Texas Global: Lawful Permanent Residency (LPR) Procedures.
Permanent Residence is a classification that allows a foreign national to remain indefinitely in the United States with legal, unrestricted work authorization. Only full-time employment of indefinite duration meets the legal criteria for lawful permanent residence. Part-time employment and employment with a fixed duration does not qualify for permanent residence. In most cases, the university will pursue permanent residence for a foreign national through the classification of an "outstanding professor/researcher" or, in the case of tenure-track teaching faculty positions, through “special handling” of the labor certification application. In order to take advantage of the streamlined special handling process, the application must be submitted within 18 months of the offer of employment. Sponsoring departments must initiate this process with ISSS early enough to allow for the preparation of the application. Depending on the strategy implemented, it takes an average of 24-26 months from initiation to obtain permanent residency.
It is recommended that the scholar maintain their underlying H-1B status until permanent residency has been approved and their "Green Card" is in hand.
Once permanent residency is approved, the scholar has employment flexibility, and does not require employer sponsorship to work.
PERM Special Handling for university teachers
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Process initiation
Review initial documents, and departmental and scholar needs
Discuss and select strategy
File labor certification application
Review Attestation letters
Complete forms (I-140, I-907)
Draft letters of reports
Request checks
Provide basic I-485 guidance
other required processes
Visa and permanent residency fees
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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.
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