...
Determine the earliest month/year records are eligible to be requested to be disposed. For example, if you have records that are classified as a series that has FE + 3 retention, when you request to dispose of those records anytime beginning in September 2019 2024 through August 20202025, you may request to dispose of records created through August 20162021.
Requests During FY22FY24-2325 (Sept 2022 2024 - Aug 20232025) |
---|
FE + 1 = 08/20212023 |
FE + 2 = 08/20202022 |
FE + 3 = 08/20192021 |
FE + 4 = 08/20182020 |
FE + 5 = 08/20172019 |
FE + 6 = 08/20162018 |
Future Fiscal Years
You can plan ahead for the retention required for records you are creating during each fiscal year
FY2324 2023 2024 FY2425 2024 2025 FY2526 2025 2026 FY2627 2026 2027 FY2728 2027 2028 FY2829 2028 2029 FY2829 2028 2029)FE + 1 = 08/2022 | FE + 1 = 08/20232032) |
---|
FE + 1 = 08/2024 | FE + 1 = 08/2025 | FE + 1 = 08/2026 | FE + 1 = 08/2027 | FE + 1 = 08/2028 | FE + |
2 2021 2 20222030 |
FE + 2 = 08/2023 | FE + 2 = 08/2024 | FE + 2 = 08/2025 | FE + 2 = 08/2026 | FE + 2 = 08/2027 | FE + |
3 2020 3 20212029 |
FE + 3 = 08/2022 | FE + 3 = 08/2023 | FE + 3 = 08/2024 | FE + 3 = 08/2025 | FE + 3 = 08/2026 | FE + |
4 2019 4 20202028 |
FE + 4 = 08/2021 | FE + 4 = 08/2022 | FE + 4 = 08/2023 | FE + 4 = 08/2024 | FE + 4 = 08/2025 | FE + |
5 2018 5 20192027 |
FE + 5 = 08/2020 | FE + 5 = 08/2021 | FE + 5 = 08/2022 | FE + 5 = 08/2023 | FE + 5 = 08/2024 | FE + |
6 2017 6 20182026 |
FE + 6 = 08/2019 | FE + 6 = 08/2020 | FE + 6 = 08/2021 | FE + 6 = 08/2022 | FE + 6 = 08/2023 |
...
FE + 6 = 08/2024 | FE + 6 = 08/2025 |
2024 Request to Dispose Calculations for AC, AV, CE, LA, US + N
For requests in 20222024, determine the earliest month/year the records are eligible to be requested to be disposed based on the month/year the record was created or became inactive and the number of years (N) records are required to be retained. For retention by academic semesters, refer to Retention by Semester or End of Class below.
In the table below, find the month of your request in the first column and then find the corresponding retention years in the top row to determine the latest month/year from which records are eligible to be disposed. If your records require longer retention than 15 years, subtract the number of years of retention from the current year to determine the latest year from which records may be disposed, and then choose the month preceding the month of your request.
Submit your Request to Dispose of Records no earlier then the month AFTER the records become eligible for disposition.
February 2023
The month of the request | Required Retention Years | 0 | + 1 | + 2 | + 3 | + 4 | + 5 | + 6 | + 7 | + 8 | + 9 | + 10 | + 11 | + 12 | + 13 | + 14 | + 15 |
---|
|
January 2024 | 12/2023 | 12/2022 | 12/2021 | 12/2020 | 12/2019 | 12/2018 | 12/2017 | 12/2016 | 12/2015 | 12/2014 | 12/2013 | 12/2012 | 12/2011 | 12/2010 | 12/2009 | 12/2008 |
12/2007 | February 2024
| 01/2024 | 01/2023 | 01/2022 | 01/2021 | 01/2020 | 01/2019 | 01/2018 | 01/2017 | 01/2016 | 01/2015 | 01/2014 | 01/2013 | 01/2012 | 01/2011 | 01/2010 | 01/2009 |
March 2024
|
012008March 2023
| April 2023
| 02/2023 | 02/2022 | 02/2021 | 02/2020 | 02/2019 | 02/2018 | 02/2017 | 02/2016 | 02/2015 | 02/2014 | 02/2013 | 02/2012 | 02/2011 | 02/2010 | 02/2009 |
02/2008 | May 2023April 2024
| 03/2024 | 03/2023 | 03/2022 | 03/2021 | 03/2020 | 03/2019 | 03/2018 | 03/2017 | 03/2016 | 03/2015 | 03/2014 | 03/2013 | 03/2012 | 03/2011 | 03/2010 | 03/2009 |
03/2008 | June 2023May 2024
| 04/2024 | 04/2023 | 04/2022 | 04/2021 | 04/2020 | 04/2019 | 04/2018 | 04/2017 | 04/2016 | 04/2015 | 04/2014 | 04/2013 | 04/2012 | 04/2011 | 04/2010 | 04/2009 |
June 2024
|
04/2008 | 05/2024 | 05/2023 | 05/2022 | 05/2021 | 05/2020 | 05/2019 | 05/2018 | 05/2017 | 05/2016 | 05/2015 | 05/2014 | 05/2013 | 05/2012 | 05/2011 | 05/2010 | 05/2009 |
July 2024
|
052008July 2023
| August 202306/2023 | 06/2022 | 06/2021 | 06/2020 | 06/2019 | 06/2018 | 06/2017 | 06/2016 | 06/2015 | 06/2014 | 06/2013 | 06/2012 | 06/2011 | 06/2010 | 06/2009 |
06/2008 | August 2024 | 07/2024 | 07/2023 | 07/2022 | 07/2021 | 07/2020 | 07/2019 | 07/2018 | 07/2017 | 07/2016 | 07/2015 | 07/2014 | 07/2013 | 07/2012 | 07/2011 | 07/2010 | 07/2009 |
September 2024 |
072008September 2023 | October 202308/2023 | 08/2022 | 08/2021 | 08/2020 | 08/2019 | 08/2018 | 08/2017 | 08/2016 | 08/2015 | 08/2014 | 08/2013 | 08/2012 | 08/2011 | 08/2010 | 08/2009 |
08/2008 | November 2023October 2024 | 09/2024 | 09/2023 | 09/2022 | 09/2021 | 09/2020 | 09/2019 | 09/2018 | 09/2017 | 09/2016 | 09/2015 | 09/2014 | 09/2013 | 09/2012 | 09/2011 | 09/2010 | 09/2009 |
November 2024 |
09/2008 | 10/2024 | 10/2023 | 10/2022 | 10/2021 | 10/2020 | 10/2019 | 10/2018 | 10/2017 | 10/2016 | 10/2015 | 10/2014 | 10/2013 | 10/2012 | 10/2011 | 10/2010 | 10/2009 |
December 2024 |
102008December 2023 | 11/2023 | 11/2022 | 11/2021 | 11/2020 | 11/2019 | 11/2018 | 11/2017 | 11/2016 | 11/2015 | 11/2014 | 11/2013 | 11/2012 | 11/2011 | 11/2010 | 11/2009 |
11/2008 |
Calendar Year-end (CE) Calculations The calendar year end is always December |
| 0 | +1 | + 2 | + 3 | + 4 | + 5 | + 6 | + 7 | + 8 | + 9 | + 10 | + 11 | + 12 | + 13 | + 14 | + 15 |
CE requests Jan through Dec |
20232024 | 12/2024 | 12/2023 | 12/2022 | 12/2021 | 12/2020 | 12/2019 | 12/2018 | 12/2017 | 12/2016 | 12/2015 | 12/2014 | 12/2013 | 12/2012 | 12/2011 | 12/2010 | 12/2009 |
12/2008 |
Retention by Semester or End of Class
Retention requirements for academic records often are by end of class or by the last semester the student was enrolled. Beginning in the 2022-23 school year, UT updated some of its semester terminology. The fall semester now includes the longer Fall Term and the brief Winter Term. The spring semester includes the longer Spring Term and the brief May Term; the May Term sometimes ends in May and sometimes in June. The summer semester has four subterms, but the retention for all four will be the same for ease of retention calculation. Use the chart below to determine WHEN records are eligible to be requested to be disposed based on the semester the record was created plus the number of years records are required to be retained.
Submit your Request to Dispose of Records no earlier then than the month AFTER the records become eligible for disposition.
Cells highlighted in green below show records that are eligible for destruction based on the academic semester and the required retention years. Records created prior to what is shown whose retention is based on academic calendar are eligible for destruction.
Academic Year (AY) | Term/Semester | Term/Semester End | Required Retention Years | + 1 | + 2 | + 3 | + 4 | + 5 | + 6 |
---|
202120221220212024 | The month/year in which AY |
20212022 2024 records become eligible to be disposed: |
12202212202312202412202512202612202705/05/2022 | 05/2023 | 0505050508Summer Semester | 08/2022 | 08/2023 | 6/2029 | 6/2030 |
Summer Semester | 8/2024 |
080808082020-2021 | Fall Semester | 8/2029 | 8/2030 |
|
|
|
|
|
|
|
|
|
|
2022-2023 | Fall Term | 12/ |
20202022 | The month/year in which AY |
20202021 2023 records become eligible to be disposed: |
12/2021202212/2023 | 12/2024 | 12/2025 | 12/2026 |
Spring Semester | 05/2021 | 05/2022 | 05/2023 | 05/2024 | 05/2025 | 05/2026 | 05/2027 |
Summer Semester | 08/2021 | 08/2022 | 08/2023 | 08/2024 | 08/2025 | 08/2026 | 08/2027 |
2019-2020 | Fall Semester | 12/2019 | The month/year in which AY 2019-2020 records become eligible to be disposed: | 12/2020 | 12/2021 | 12/2022 | 12/2023 | 12/2024 | 12/2025 |
Spring Semester | 05/2020 | 05/2021 | 05/202212/2027 | 12/2028 |
Winter Term | 1/2023 | 1/2024 | 1/2025 | 1/2026 | 1/2027 | 1/2028 | 1/2029 |
Spring Term | 05/2023 | 05/2024 | 05/2025 | 05/2026 |
Summer Semester | 08/2020 | 08/2021 | 08/2022 | 08/2023 | 08/2024 | 08/2025 | 08/2026 |
2018-2019 | Fall Semester | 12/2018 | The month/year in which AY 2018-2019 records become eligible to be disposed: | 12/2019 | 12/2020 | 12/2021 | 12/2022 | 12/2023 | 12/2024 |
Spring Semester | 05/2019 | 05/2020 | 05/2021 | 05/2022 | 05/2023 | 05/2024 | 05/202505/2027 | 05/2028 | 05/2029 |
May Term | 05/2023 | 05/2024 | 05/2025 | 05/2026 | 05/2027 | 05/2028 | 05/2029 |
Summer Semester | 08/ |
20192020202120222023202420252017201820172021 | The month/year in which AY |
20172018 2022 records become eligible to be disposed: | 12/ |
201820192020202120222023201820192020202120222023202420182019202020212022202320242016201720162020 | The month/year in which AY |
20162017 2021 records become eligible to be disposed: | 12/ |
201720182019202020212022201720182019202020212022202320172018201920202021202220232015201620152019 | The month/year in which AY |
20152016 2020 records become eligible to be disposed: | 12/ |
201620172018201920202021201620172018201920202021202220162017201820192020202120222014201520142018 | The month/year in which AY |
20142015 2019 records become eligible to be disposed: | 12/ |
201520162017201820192020 Semester201520162017201820192020202120152016201720182019202020212013201420132017 | The month/year in which AY |
20132014 2018 records become eligible to be disposed:
| 12/ |
20142015201620172018201920142015201620172018201920202014201520162017201820192020