General Policies

Recreational Sports has an agreement with Ascension Seton Sports Performance to provide athletic training services for sport clubs. This agreement establishes Ascension Seton Sports Performance as the sole field medical provider for assigned teams.  Requests to Ascension Seton Sports Performance for other events will be taken with priority, however may necessitate other options. A club’s inability to comply with UTSCA/Ascension Seton Sports Performance policies and procedures may forfeit the club’s ability to use any athletic training service and other disciplinary sanctions.

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1. An Authorized Representative of the specified clubs must meet with the Sport Club Staff and Ascension Seton Sports Performance for meetings at the beginning of each semester to confirm practice times and review expectations. 

   1. It is the dual responsibility for Ascension Seton Sports Performance and the Sport Club to review their policies and procedures with their members within the first two weeks of practice.

   2. Practice times and locations need to be confirmed at least one month prior to meeting with Ascension Seton Sports Performance.

   3. The Ascension Seton Sports Performance staff will have meetings with the club captains/presidents and each club individually.

2. Ascension Seton Sports Performance will send semesterly invoices for basic coverage of supplies, practices and home events to the Sport Club Staff and team leaders.

   1. It is the club’s responsibility to review the invoice prior to the payment approval. If the club does not review the invoice by the deadline given the Sport Club Staff, the invoice will be submitted as is. 

   2. Away events are optional coverage as it’s the club’s responsibility to provide travel expenses for the athletic trainer. Please discuss with Sport Club staff prior to making these arrangements.

   3. Cancellations or rescheduling of games, practices or tournaments require a one48-week 72 hours notice to the athletic trainer or the team will be charged for that event. Some exceptions can be made for weather related cancelations. In general, if the Athletic Trainer is in route to the event a club should expect to be billed for at least 50% of the scheduled time if the event is then canceled.

3. All student athletes must follow the proper protocol concerning return to play based on Ascension Seton Sports Performance policies and procedures.

Failure to comply with Ascension Seton Sports Performance policies and procedures could forfeit the student athlete’s current and future participation within the UTSCA.

The Role of an Athletic Trainer

Ascension Seton Sports Performance will provide certified and licensed athletic trainers for practices, tournaments and home events. Services include the following:

• Assess and treat minor and moderate injuries and illnesses

• Help determine, if necessary, to seek further medical care with an MD or ER

• Progress athletes to return to play with mild and moderate injuries within athletic trainer capabilities

• Adhere to team physician medical practices

• Provide warm-up/cool-down instruction to athletes as needed

• Provide on-site therapy for mild to moderate injuries if time and equipment permits

• Help the team with the administrative needs for the medical program

The Role of a Team Physician

• Provide physicals and concussion baseline testing for all NEW players at the beginning of each season

• Review RETURNING athletes updated medical history forms yearly for issues concerning the activity or sport

• Review injuries serious enough to require MD evaluation before athlete is cleared to return to sport

• Provide malpractice and liability insurance for athletic trainer and physician services

• Provide all salary and benefits for medical personnel utilized for services above and supervise the work of the athletic trainers

• Be on-call for any medical concerns the athletic trainer has with any particular athlete

• Provide discounted office services for the covered teams

• Provide same day appointments for athletes to expedite care, if necessary and given proper notice

Supplies

Ascension Seton Sports Performance will select and stock appropriate supplies for field care of athletes. Ascension Seton Sports Performance will include the cost of supplies into their hourly rate. Additional supplies if needed will be purchased by Ascension Seton Sports Performance for the teams and invoiced to the teams.