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Read the instructions carefully before initiating the submission process. Failure to do so may result in unnecessary frustration. 

The completed signed request for your Final Oral Examination needs to be delivered to the Graduate School two weeks before the scheduled exam.  You will need to begin this DocuSign submission process at least 3 weeks before your scheduled date.

Before Submitting the Form via DocuSignBefore Submitting the Form via DocuSign
Inform your committee members and your Graduate Adviser that a and your Graduate Adviser that a Request for Final Oral Examination Form will Form will be sent via DocuSign  before DocuSign  before you begin the submission process.  They will receive an email an email from the ELP Graduate Coordinator Coordinator "via DocuSign" (dse@docusign.net) confirming your petition to schedule a Final Oral exam with your committee.

The DocuSign PowerForm will require that you enter the names and email addresses of all of all your committee members, your Graduate Adviser and yourself.

Required Information for DocuSign Final Oral Request 

1. The names and email addresses of your Supervisor, Co-Supervisor or Member 2, Member 3, Member 4*, and Graduate Adviser are required. Members 5-7 are optional.

   1. *Please Note: If a member will NOT be in attendance, (virtually or physically), please list them as Member #4. By listing them as member #4, this will allow this member to note their absence and sign in the correct part of the form. 

2. Final Oral exam details as agreed upon by your committee:

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1.   Date, time, and location (building and room OR virtual). 

2. You will also need to indicate on the form if IRB approval is required and, if so, enter the IRB study number. 

   1. Submit IRB Protocol Closure Report

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1. 1. to Office of Research of Support and Compliance.  

DocuSign SubmissionDocuSign Submission
Click the link below to begin the DocuSign submission process.
NOTE: Do  Do not begin the process until you have all the information noted above. Stopping before reaching the end will create abandoned documents in the DocuSign system. Abandoned forms cannot be accessed again and you will have to start over.

DocuSign Request DocuSign Request for Final Oral Examination PowerForm Link: http://links.utexas.edu/bmswkih

Post-submission

DocuSign will automatically forward the form to your Graduate Coordinator. They will have an opportunity to ensure that the committee members information was submitted correctly. The form will then be sent to all committee members for their eSignature. The Graduate Adviser will be the last one to eSign.

DocuSign will send you an email with a [Review Document] link. Save this email and use the link to monitor the progress of your form signatures. From the linked webpage, click [Other Actions] menu —> [Certificate of Completion] to review who has and who has not yet signed the document.

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Final Oral Exam Document Submission

Download the Final Oral Report form document and send it, along with the following documentation to: gradstudentsvcs@austin.utexas.edu.

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• Required documents:

  • A copy of dissertation title page 

  • A copy of dissertation abstract page

  • A copy of dissertation’s table of contents and lis