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For requests in 2024, determine the earliest month/year the records are eligible to be requested to be disposed based on the month/year the record was created or became inactive and the number of years (N) records are required to be retained. For retention by academic semesters, refer to Retention by Semester or End of Class below.
In the table below, find the month of your request in the first column and then find the corresponding retention years in the top row to determine the latest month/year from which records are eligible to be disposed. If your records require longer retention than 15 years, subtract the number of years of retention from the current year to determine the latest year from which records may be disposed, and then choose the month preceding the month of your request.
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Retention requirements for academic records often are by end of class or by the last semester the student was enrolled. Use the chart below to determine WHEN records are eligible to be requested to be disposed based on the semester the record was created plus the number of years records are required to be retainedBeginning in the 2022-23 school year, UT updated some of its semester terminology. The fall semester now includes the longer Fall Term and the brief Winter Term. The spring semester includes the longer Spring Term and the brief May Term; the May Term sometimes ends in May and sometimes in June. The summer semester has four subterms, but the retention for all four will be the same for ease of retention calculation. Use the chart below to determine WHEN records are eligible to be requested to be disposed based on the semester the record was created plus the number of years records are required to be retained.
Submit your Request to Dispose of Records no earlier then the month AFTER the records become eligible for disposition.
Cells highlighted in green below show records that are eligible for destruction based on the academic semester and the required retention years. Records created prior to what is shown whose retention is based on academic calendar are eligible for destruction.
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Required Retention Years
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Fall Semester
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than the month AFTER the records become eligible for disposition.
Cells highlighted in green below show records that are eligible for destruction based on the academic semester and the required retention years. Records created prior to what is shown whose retention is based on academic calendar are eligible for destruction.
Academic Year (AY) | Term/Semester | Term/Semester End | Required Retention Years | + 1 | + 2 | + 3 | + 4 | + 5 | + 6 |
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2022-2023 | Fall Term | 12/2022 | The month/year in which AY 2022-2023 records become eligible to be disposed: | 12/2023 | 12/2024 | 12/2025 | 12/2026 | 12/2027 | 12/2028 |
Winter Term | 1/2023 | 1/2024 | 1/2025 | 1/2026 | 1/2027 | 1/2028 | 1/2029 | ||
Spring Term | 05/2023 | 05/2024 | 05/2025 | 05/2026 | 05/2027 | 05/2028 | 05/2029 | ||
May Term | 05/2023 | 05/2024 | 05/2025 | 05/2026 | 05/2027 | 05/2028 | 05/2029 | ||
Summer Semester | 08/2023 | 08/2024 | 08/2025 | 08/2026 | 08/2027 | 08/2028 | 08/2029 | ||
2021-2022 | Fall Semester | 12/2021 | The month/year in which AY 2021-2022 records become eligible to be disposed: | 12/2022 | 12/2023 | 12/2024 | 12/2025 | 12/2026 | 12/2027 |
Spring Semester | 05/2022 | 05/2023 | 05/2024 | 05/2025 | 05/2026 | 05/2027 | 05/2028 | ||
Summer Semester | 08/2022 | 08/2023 | 08/2024 | 08/2025 | 08/2026 | 08/2027 | 08/2028 | ||
2020-2021 | Fall Semester | 12/2020 | The month/year in which AY 2020-2021 records become eligible to be disposed: | 12/2021 | 12/2022 | 12/2023 | 12/2024 | 12/2025 | 12/2026 |
Spring Semester | 05/2021 | 05/2022 | 05/2023 | 05/2024 | 05/2025 | 05/2026 | 05/2027 | ||
Summer Semester | 08/2021 | 08/2022 | 08/2023 | 08/2024 | 08/2025 | 08/2026 | 08/2027 | ||
2019-2020 | Fall Semester | 12/2019 | The month/year in which AY 2019-2020 records become eligible to be disposed: | 12/2020 | 12/2021 | 12/2022 | 12/2023 | 12/2024 | 12/2025 |
Spring Semester | 05/2020 | 05/2021 | 05/2022 | 05/2023 | 05/2024 | 05/2025 | 05/2026 | ||
Summer Semester | 08/2020 | 08/2021 | 08/2022 | 08/2023 | 08/2024 | 08/2025 | 08/2026 | ||
2018-2019 | Fall Semester | 12/2018 | The month/year in which AY 2018-2019 records become eligible to be disposed: | 12/2019 | 12/2020 | 12/2021 | 12/2022 | 12/2023 | 12/2024 |
Spring Semester | 05/2019 | 05/2020 | 05/2021 | 05/2022 | 05/2023 | 05/2024 | 05/2025 | ||
Summer Semester | 08/2019 | 08/2020 | 08/2021 | 08/2022 | 08/2023 | 08/2024 | 08/2025 | ||
2017-2018 | Fall Semester | 12/2017 | The month/year in which AY 2017-2018 records become eligible to be disposed: | 12/2018 | 12/2019 | 12/2020 | 12/2021 | 12/2022 | 12/2023 |
Spring Semester | 05/2018 | 05/2019 | 05/2020 | 05/2021 | 05/2022 | 05/2023 | 05/2024 | ||
Summer Semester | 08/2018 | 08/2019 | 08/2020 | 08/2021 | 08/2022 | 08/2023 | 08/2024 | ||
2016-2017 | Fall Semester | 12/2016 | The month/year in which AY 2016-2017 records become eligible to be disposed: | 12/2017 | 12/2018 | 12/2019 | 12/2020 | 12/2021 | 12/2022 |
Spring Semester | 05/2017 | 05/2018 | 05/2019 | 05/2020 | 05/2021 | 05/2022 | 05/2023 | ||
Summer Semester | 08/2017 | 08/2018 | 08/2019 | 08/2020 | 08/2021 | 08/2022 | 08/2023 | ||
2015-2016 | Fall Semester | 12/2015 | The month/year in which AY 2015-2016 records become eligible to be disposed: | 12/2016 | 12/2017 | 12/2018 | 12/2019 | 12/2020 | 12/2021 |
Spring Semester | 05/2016 | 05/2017 | 05/2018 | 05/2019 | 05/2020 | 05/2021 | 05/2022 | ||
Summer Semester | 08/2016 | 08/2017 | 08/2018 | 08/2019 | 08/2020 | 08/2021 | 08/2022 | ||
2014-2015 | Fall Semester | 12/2014 | The month/year in which AY 2014-2015 records become eligible to be disposed: | 12/2015 | 12/2016 | 12/2017 | 12/2018 | 12/2019 | 12/2020 |
Spring Semester | 05/2015 | 05/2016 | 05/2017 | 05/2018 | 05/2019 | 05/2020 | 05/2021 | ||
Summer Semester | 08/2015 | 08/2016 | 08/2017 | 08/2018 | 08/2019 | 08/2020 | 08/2021 | ||
2013-2014 | Fall Semester | 12/2013 | The month/year in which AY 2013-2014 records become eligible to be disposed: | 12/2014 | 12/2015 | 12/2016 | 12/2017 | 12/2018 | 12/2019 |
Spring Semester | 05/2014 | 05/2015 | 05/2016 | 05/2017 | 05/2018 | 05/2019 | 05/2020 | ||
Summer Semester | 08/2014 | 08/2015 | 08/2016 | 08/2017 | 08/2018 | 08/2019 | 08/2020 |
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