Sponsored Research Orientation for New LBJ School Faculty
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- Who does what
- Office of Sponsored Projects (OSP): Reviews proposal, signs proposal on behalf of UT, negotiates award
- Sponsored Projects Awards Administration (SPAA): Sets up research project account budgets, invoices sponsor, provides financial reporting
- Institutional Review Board (IRB): Reviews and approves protocols with human subject researchEffort Certification (Effort): Oversees bi-annual effort reporting for UT
- Jeff Meserve (LBJ Sr. Grants & Contracts Specialist, meserve@austin.utexas.edu, 512-471-3043): Liaises with OSP, SPAA and Effort Certification, assists in budget preparation and proposal submission, submits no-cost extensions, submits budget transfers for research accounts, assists with data usage agreements, assists with business contracts set-up.
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- Indirect Costs
- Indirect costs (IDCs) are also known as overhead costs and consist of a federally-negotiated rate for The University of Texas at Austin.
- On-campus rate is 56beginning 9/1/20 is 58.5%
- State rate is 15%
- Not-for-Profit rate is 15%
- UT typically honors posted IDC rate limits from foundations or entities.
- More info: https://research.utexas.edu/osp/resources/fa-memo/
- Indirect costs (IDCs) are also known as overhead costs and consist of a federally-negotiated rate for The University of Texas at Austin.
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- Institutional Review Board (IRB)
- If you have human subjects involved in your research proposal, you will need to have IRB review your protocol. Work cannot begin until approval has occurred.
- Allow several weeks of lead-time for this process to take place, as protocols are reviewed by University committees.
- More info: https://research.utexas.edu/ors/
- Effort Certification
- All Principal Investigators are responsible for certifying that their effort and the effort of project personnel are accurately reflected by salary amounts charged to projects.
- Any required cost-sharing (effort spent working on a grant but not charged as salary to the grant) is documented in the Effort Certification System (ECS)
- Effort certification occurs twice per year: Oct/Nov and Apr/May More info: Salary Compensation Reports
- UT’s system of internal controls is required to include processes for the after-the-fact review of personnel costs that are allocated to a project based on budget estimates to ensure compliance with Federal Regulations and sponsor requirements.
- Salary Compensation Reports will be provided three times a year, following the end of each academic semester, to provide PIs and departments another tool to review personnel costs on sponsored accounts.
- More info: https://research.utexas.edu/osp/negotiatemanage-awards-and-set-up-awards-subawards/effortsalary-certificationcompensation-and-trainingreports/
- Financial Conflict of Interest (FCOI) training and Financial Interest Disclosure (FID) Form
- Please complete your FCOI training and FID form before submitting your proposal. You will not be able to receive an award without completing these steps.
- FCOI: https://research.utexas.edu/ors/conflict-of-interest/coi-training/
- FID form: https://research.utexas.edu/ors/conflict-of-interest/financial-interest-disclosure-fid-form/
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