Functional Area | Functional Area Detail | Departmental Level | Associate VP of Business Affairs4 | Dean's Level | University Level | |
Administrative Delegate | Department Head | |||||
Obtaining approval for an expense does not guaranteed procurement. Receiving all necessary approvals will consent the due diligence effort to continue with the procurement process. | ||||||
Purchasing1 | Technical Purchases2 | <$1,000 | <$15,000 | $15,000-$50,000 | $50,000 - $100,000 | >$100,000 |
Non-Technical Purchases | <$1,000 | <$15,000 | $15,000-$50,000 | $50,000 - $100,000 | >$100,000 | |
Entertainment Payments | Official Occasion Expenses, Entertainment Reimbursements, Events | Departments can initiate official occasion approvals. | Official Occasions up to $50,000. | Dean's Office/Delegate will approve all official occasions. Dean's approval is necessary for any reimbursements of over $75 per person. | Provost's approval is required for events involving alcohol. | |
Contract Services | Authorization of Professional Services (APS) | <$15,000 | $15,000-$50,000 | $50,000 - $100,000 | APS cannot exceed $25,000. | |
Business contracts and agreements involving Dell Medical paying for services | Departmental Leadership and Staff cannot sign contracts; Events Manager can sign off on-campus agreements. | N/A | Dean/VP Medical Affairs can sign off on Medical-based Agreements. | Business Contracts/VP Legal Affairs can sign off on contracts. | ||
Travel | Request for travel authorization and correction document | All travel requests must be approved by direct supervisor or delegate3. | N/A | Department Chair travel must be approved by Dean or Dean Delegate. | Dean's travel must be approved by the Provost's Office. | |
1If a purchase is over $15,000 and requires an Exclusive Acquisition Justification (EAJ), additional approval from the UT Purchasing Office is required. | ||||||
2For technical purchases over $1,000, additional approval from the IT Director is required. | ||||||
3Delegation of Authorization to approve Request Forms System (RFS) requests must be prior-approved by the Finance team. | ||||||
4Business Affairs procurement over $15,000 will require approval from the Dean's Level. |
Refer here.