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Comment: Reverted from v. 62

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Once the date for turning in the qualifying document has been officially determined, it cannot be moved to a subsequent semester. For this reason, students sometimes officially choose to turn in the qualifying document one semester later than the one in which they actually hope to turn it in - just in case a courseload causes a problem in completion of the core area courses, etc. If no problem arises (and if all other requirements will be met on time) the student can, with approval of the qualifying process adviser, turn in the document a semester early. To do so, the adviser must email approval to the Graduate Coordinator with enough advance notice for the student to be sent the new deadline information and to be able to meet the deadlines.

If a Qualifying Document is due at a student's 5th semester, which is fall of Year 3, the student will complete required Core Area Courses in the fall and spring of Year 1. In fall of Year 2 the student will complete required Core Area Courses, select their advisor in August, and register in 395R QP Research. In spring of Year 2, the student will complete required Core Area Courses, register for 395R QP Research in this semester or in fall of Year 3. In fall of Year 3, the student will turn in the Qualifying Document. If a Qualifying Document is due at a student's 6th semester, which is spring of Year 3, the student will complete required Core Area Courses in the fall and spring of Year 1 and fall of Year 2. In spring of Year 2 the student will complete required Core Area Courses, select their advisor in August, and register in 395R QP Research. In fall of Year 3, the student will complete required Core Area Courses, register for 1-2 instances of 395R QP Research in this semester. In spring of Year 3, if the student did not register in 2 instances of 395R QP Research the semester before, they will register for 395R QP Research. In spring of Year 3, the student will turn in the Qualifying Document. If a Qualifying Document is due at a student's 7th semester, which is fall of Year 4, the student will complete required Core Area Courses in the fall and spring of Years 1 and 2. In fall of Year 3 the student will complete required Core Area Courses, select their advisor in August, and register in 395R QP Research. In spring of Year 3, the student will complete required Core Area Courses, register for 1-2 instances of 395R QP Research in this semester. In fall of Year 4, if the student did not register in 2 instances of 395R QP Research the semester before, they will register for 395R QP Research. In fall of Year 4, the student will turn in the Qualifying Document.Image Modified

The schedule for submission of the qualifying document through oral examination:

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Students who are beginning the qualifying process are required to work with their qualifying adviser to complete the Qualifying Process Student/Faculty Adviser Agreement. After completion, the student is to upload a copy of the signed Agreement to his/her UTBox Program of Work folder.

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Students needing assistance with research design and quantitative methods should read appropriate texts and seek free consultation from the Department of Statistics and Data Sciences. One hour of consulting per week is provided free of charge to UT students who need (SDS). UT Austin graduate students are eligible to sign up for a free 30-minute consultation with a SDS faculty member for assistance with experimental design, survey design, model design, or data analysis. An additional follow-up appointment may be arranged depending on appointment availability. 

Qualifying process advisers agree to be available, in the final two weeks before the document is due, to read and give final feedback if the student requests it. Students who have made little or no effort to seek adviser consultation in the two semesters of 395R may not expect more time than one hour per week during the two weeks before the document is due.

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Developing the qualifying document encompasses a process and a product. That is, it involves the acquisition of knowledge and skills as well as the reporting of them. Acceptability, therefore, is a matter of whether the student has gained a sufficient degree of mastery of the subject and whether the reporting of the results of these intellectual activities is adequately done. Along with a copy of the document, each member of the qualifying process evaluation committee receives an evaluation data sheet upon which he/she will independently rate the acceptability of the document.

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The qualifying process committee members use Rubrics and the Qualifying Process Ratings Report to evaluate students’ documents and examinations. 

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QP Probation Chart
QP Probation Chart
Effects of Area/Program Probation on Qualifying Process

If a student passes the Qualifying Procedure and is not on probation, they are eligible for candidacy. If they pass, but are on probation the Graduate Studies Council (GSC) review annually or until probation status changes. If the student meets the probation conditions the student is eligible for candidacy. If the student does not meet the probation conditions their doctoral studies is terminated. Doctoral studies will also be terminated if a student does not pass the Qualifying Procedure, is on probation, and their program recommends termination. If their program does not recommend termination or they are not on probation, the student has 1 year maximum to pass Qualifying Procedure, if they did not pass it. If they do not pass within a year, their doctoral studies are terminated. If they pass within a year and are not on probation, they are eligible for candidacy. If they are on probation, GSC reviews annually or until probation status changes. If they meet their probation conditions they are eligible for candidacy. If they do not, their doctoral studies are terminated. Image Modified

Program-Specific Processes

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