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PAR Process

How Often It Should be Sent: Prime Contractors send PAR for every invoice (even if the PAR reports $0 for subcontracting). A PAR should be sent on a monthly basis for review even if no subcontracting dollars were spent.. HUB/SB Associate should contact prime contractors to ensure that they send a monthly PAR form.

How PAR Forms Should be Sent: PAR forms should be either sent directly to the PAR inbox or CC'd to the PAR inbox as it is sent with the invoice to the correct departmentHSP Inbox. HUB/SB Staff Associate should contact prime contractors to ensure that they know where to send their online PAR FORMS. 

How PAR Forms Should be Completed: https://utexas.app.box.com/file/301233499253 HUB/SB Staff Associate should send this PDF to all prime contractors with an HSP to serve as an example and complete explanation on how to complete the PAR form.  HUB/SB Staff Associate should refer to this form when answering questions regarding the form. Instructions can be found here. 

How PAR Forms Should be Reviewed and Documented: HUB/SB Staff Associate should review PAR forms to ensure prime contractors are a) subcontracting with the HUB subcontractors they identified with in their original HSP and b) are progressing towards the subcontracting percentage and dollar amount goal set forth in their original HSP. HUB/SB Staff Associates should then record the data into the PAR folder in UT BOX under the correct year (FY). Here is a link: https://utexas.app.box.com/folder/48235807524