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Table of Contents
Shop Access & Safety

...

Table of Contents

 Costume Fabrication and Production Studio Staff costumestaff@utlists.utexas.edu

 Nanette Acosta, Costume Production Director & Professor  Nanette.acosta@austin.utexas.edu

Desiree Humphries, Costume Production Associate  Desiree.Humphries@austin.utexas.edu

Jonathan Waters, Costume Production Associate.  Jonathan.Waters@austin.utexas.edu

Poua Yang, Lead Draper  Poua.Yang@austin.utexas.edu

Sarah Barbour, Lead Draper   Sarah.Barbour@austin.utexas.edu

Tanya Olalde, Crafts Artisan  tolalde@austin.utexas.edu

 

Costume Studio Events & File Sharing                                                                

Google Calendars – fittings, meetings, parties, events, etc.

  • Please accept every individual invitation IMMEDIATELY to view them on your personal google calendar.

UT Box – shared information, measurements, production information, etc.

  • You will be added to relevant costume folders on UT Box.

  • Everything you need to know can be found there (including this orientation).

Safety & Security

Winship Building Access

  • Front Doors are unlocked M-F 8am-5pm. All other doors are by proximity access only.

  • Winship is CLOSED and ALARMED from 2am-6am. NO ONE IS ALLOWED IN THE BUILDING DURING THESE HOURS. Call UT Police if leaving after the doors are alarmed.

  • During regular hours, DO NOT leave doors propped open. They will trigger an alarm.

  • To use the loading dock garage door, you must call UT police at (512) 471-4441 then press 9 for a non-emergency operator.

Winship Emergency Plan

  • Link above includes IMPORTANT evacuation and shelter in place info.

  • Know your EXIT options! Studio exit is the East Stairwell.

  • Primary Assembly area is 23rd Street Circle, Secondary Assembly is North of SAC.

  • Active Shooter- Run/Hide/Fight: visit UT Police site for helpful info on what to do in this situation.

Safety & Emergency Info: UT Police 512-471-4441

http://www.utexas.edu/police

  • Note locations of Emergency Call Boxes direct line to UTPD 911, immediate officer response.

  • LiveSafeApp: a free mobile app designed to prevent crime and enable better incident response.

  • Surewalkis available 7 days a week from 8pm-2am (within a limited service area, see map)

  • UT Night Rides- Free Lyft rides provided by the university (within limited service areas).

  • For more safety tips, visit UTPD’S crime prevention website.

 

Costume Studio General Info (Studio Access)

Studio hours are M-F 9am-6pm

Keys- DO NOT LOAN YOUR KEYS TO ANYONE!!!

  • Costume Designer and Costume Technician key rings are available for checkout from Nanette. You will keep these keys for your 3 years

  • If you need additional keys, key slips are issued by the building manager: David Thomases

  • Provide him with the rooms/facilities you need access to and your EID. He will notify you when your key slip is available. Pick up keys at Lock & Keys (see map on their site for hours & location).

  • Keys to limited access costume areas are in the lock box for check out in the staff office.

Studio Safety & Studio Shutdown

  • If you are working after hours, alone, or with only a few other people, please lock the

    shop

    studio doors

    for safety.
  • The Shop is a shared workspace for Costume shop staff and students. Classes are also held in the space.
    • It is a good idea to hide or secure your valuables if left unattended. Things have gone missing in the past.
    • Graduate and undergraduate costume students are assigned drawers for extra storage space.
  • Last person to leave should turn off irons & lights, close doors, and lock outer doors.
  • UT Tools and equipment need to stay in the costume shop

Shop Care 

  • This is a professional work environment. Please be conscious of the noise level you are contributing to the shop. If you want to listen to music or watch a movie, please use ear buds/headphones
  • WE strongly encourage you to take an outside lunch break. We strongly recommend everyone to remain masked as much as possible in the shop. If you cannot go outside, please use trays when you eat at your table space
  • Keep the sink area clean. Do your dishes, don't keep food lingering for too long, etc. Graduate student sink area is your responsibility.
  • Recycling- all goes in the general recycling bins even though they may say “paper”
  • Sharps boxes are located around the shop- dispose of any broken/damaged needles, pins, razors, etc.
  • Shared machines (serger, hemmer, etc.) 
    •  keep area clean
    • Report any machine or shop issues IMMEDIATELY to staff, including staff machines that you may use after hours

Shop Supplies

  • Dress forms- take good care of them & report any problems
  • Supply Drawers:
  • Supplies are not for personal or class project use, unless it is for production
  • Do not keep supplies at your table. Put things back for everyone's use
    • If you cannot find something, ask a staff member

    .

  • For safety reasons, Undergraduate students are not allowed to work alone in the studio. They must be accompanied by their TA, a Graduate Student, Faculty, or Staff.

  • The last person to leave the studio should follow Shutdown Procedures:

    • Make sure all irons are properly turned off and unplugged (see Irons section below)

    • Turn off all lights (see light switches/fuse box info below)

    • Lock all outer doors. (Main double doors and side door)

  • If you are the last one to leave the front of the shop, please follow the same shutdown procedure.Staff working in other areas are unable to monitor the main studio.

Main Studio Spaces (2.170) - Care & Supplies

 

The Studio is a shared professional workspace

  • Please keep quiet especially during class times. Students, please use headphones for media.

  • TA’s, please be aware of the noise level of your students.

Classroom Area

  • Classroom tables are a shared workspace ONLY when class is not in session.

    • If working in this area outside of class time, please clean & clear the tables after use.

    • TA’s, please make sure tables are clean after classes.

  • Shared Machines (including any staff machines if you have permission to use them after hours)

Graduate Costume Tech Spaces

  • Kitchen: sink/dining area is your responsibility to maintain and keep clean.

  • Graduate Costume Tech Storage Cubbies- are your responsibility to manage.

  • Graduate Costume Tech Student Worktables- are your responsibility to manage.

  • Location of Recycling/Landfill Bins & Sharps Disposal (see Sustainability initiatives/Disposal)

Notion Supply Wall/Drawers (Supplies are for production use ONLY)

  • Please do not keep supplies at your table. Take what you need and return to drawer.

  • If you use the last of something, or open the last from overstock, inform

    a

    staff

    person IMMEDIATELY
  • Fabric Stock
    • If there are at least two UNCUT yards of fabric, it can be stored on a bolt.
    • All fabric should be secured with ties or calamari loops.
    • Smaller amounts of scrap fabric should be neatly bundled, tied off, and put in the scrap drawers.
    • There is a blue basket by the double doors to put unusable/discarded scraps for recycling
  • Commercial Patterns are available for use. They are located in the back hallway

Costume Labeling

  • Label Guidelines & Supplies
    • Printed labels, label ribbons, and oak tags are located by the trims drawers
    • Dry cleaning pens are for label use only
    • Use a pencil or friction pen on oak tags please!

Craft Room, Supplies, & Tools

  • The craft room is not a workspace. If you need to use an item or tool that is in the room, ask permission to use the item and to get access to the space.
  • Most craft supplies are located in grey cabinets in the hallway.  Everything is labeled

  • IMMEDIATELY. Write it on the “Supplies Needed” clipboard AND Email costumestaff@utlists.utexas.edu

Irons

  • How to turn the irons on/off

    • Turn ON: Switch iron on, wait for 10 minutes and then open steam valve ¼-½ of a turn. 

    • Turn OFF: Turn off steam valve, press button to release steam until you no longer see any steam, switch off and unplug iron!

  • Iron care

    • Please see staff if there are any issues

    • Notify staff immediately when you notice the iron is building up with residue

    • Water/Filters: Add water from faucets or filtered water from drinking fountain as needed to steam jugs. If you want to treat the algae that grows, scrub bottle and clean all filter layers with a 1:3 vinegar/water soak and put back carefully. (Performed each semester). No need to change iron resin beads, they get switched out each semester by staff.

Fitting Rooms (Small and Large)

  • Priority use of the fitting rooms is for production or class use during class hours.

  • For any other use, please email costumestaff@utlists.utexas.edu to request time.

Light Switches & Fuse Box

  • These switches control the front half of the studio lights.

  • Fuse Box: Only turn ON/OFF light fuses when necessary. Look for RED. Only turn off/on switches labeled in RED. Leave the rest alone please.

314M/324P TA Class Supplies

  • TA’s are responsible for keeping these drawers organized.

  • Supplies in this area are NOT communal and strictly for 314M and 324P classes.

  • Ask staff for any additional supplies needed. Do not store studio production supplies here.

Assigned Student Drawers

  • All costume students are assigned a drawer to store personal items or projects. If you don’t have one, but believe you should, see a staff member.

  • Things can go missing around here so keep your personal belongings locked up or hidden away.

Staff Area

  • Costume Labeling Drawer- Please follow labeling guidelines and use appropriate supplies.

  • Location of Fabric Recycling (see Sustainability initiatives/Disposal)

  • Crew Rack

    • Do not put anything on this cart without draper knowledge/permission (Poua & Sarah).

    • TA’s see 324P TA’s and Draper/Tailor Expectations document for more details.

    • All unauthorized items will be tossed or restocked.

  • Staff Tables, Machines, & Irons

    • For use by Staff, Guest Drapers, Guest Stitchers

    • Please ask Staff for permission to use.

  • Cubbies- For production use only. Some are for staff, production fabric, and stock storage.

  • Light Switches- switches are for the staff half of the studio lights

  • Large Fitting Room- see “Fitting Rooms” info above

  • Dress Form Storage (accessible during the day, locked at night and on weekends)

    • Dress forms must be checked out and checked back in when returned.

    • Before using, you must read the Dress Form Use and Care guidelines

Re-Stock Hallway

(located between the main studio & freight elevator bay/middle hallway)

  •   Items to be restocked can be placed here. Will be restocked by Stock student employees

  • Do not put an entire show’s worth of items to be restocked here.

  • Please remove any safety pins and remove from show hangers before returning things to stock

  • A note about class projects: Every year there are beautiful works made in classes. They are sometimes left in stock. While we appreciate your craft, please do not assume we want to keep it in stock. Please ask costume staff before restocking any personal projects. Stock has very limited space.

 

Freight Elevator Bay/Middle Hallway (2.220)

Elevator Bay

This is a production storage space and a shared workspace. Please clean & clear area after use.

  • Grommet Setter, Grinder, Tool Battery Recharge Station, Paper Cutter, Walking Foot Machine, and Designer/guest workspace are located here.

Designer/guest workspace

  • Computer is for designer/ guest use. Anyone with a log in can add you to the computer.

  • Costume Studio printer (WIN Staff Minolta C224e) can be accessed from here. Printing is for production use only!

  • Some craft supplies and tools are stored in the gray cabinets. Some supplies and tools are locked up for

    safe keeping

    safekeeping.

      Ask

    Ask Tanya if you cannot find

    something

    a craft tool or craft supplies you need.

Dye Room

  • For your safety, Dye Room use is by appointment only.
    • We can discuss if any training is needed for use of supplies and equipment 
  • You must have been fit tested for a respirator in order to dye or use toxic products
  • Always keep the room locked 
  • Please clean up before you leave. Thank you.

Respirator Fit Testing

  • Normally, annual fit testing is required and a medical questionnaire must be filled out every 3 years.
  • Due to Covid-19, the Occupational Health Program is not fit testing anyone unless they have a critical need to use a respirator daily. We do not fall into that category
  • They request any task requiring use of a respirator be passed on to someone who has been fit tested in lieu of fit testing new employees for occasional respirator use.
  • Please try to use nontoxic alternatives whenever possible to avoid the need for a respirator. If you have any questions, feel free to email Tanya (tolalde@austin.utexas.edu)
  • If you absolutely need to use a respirator and have not been fit tested, please email Tanya and she can try to get you a fit test appointment

    Freight Elevator- limit individual use during busy times. Must have a key to travel up to our floor.

Middle Hallway

Frequently used Costume Stock Items stored here.

  • The area along the dye room wall is occasionally a show staging area.

  • Shipping Station – mostly used by project managers and their assistants.

  • Soft Plastics Recycling (see Sustainability initiatives/Disposal for more info)

  • Sanitizing Dryer – Used to sanitize costumes. Ask Staff for use.

Laundry Area (2.220)

  • Laundry Backstock- hand towels, detergent, dryer sheets, stain treatments, etc.

  • Laundry is identified using magnetic signage displaying the project title. To avoid laundry loss, ensure signage follows items from machines to baskets.

    • “This Laundry Belongs To” signage is available for your project. Please write your name using a dry erase maker.

  • Washing Machines

    • Please read all signs before using, ask staff if you need help.

    • Please process laundry in a timely manner. Do not leave things in the machines overnight.

  • Dryers

    • Check the lint trap before use. The key is on a chain to the left of the machines.

    • Please do not leave items in dryers overnight. Please put items away.

  • Dye Room- email Tanya to schedule use or training. Must be fit tested for a respirator to use.

 

Back Hallway (2.3 Corridor)

 

  • Costume Studio Directory- includes costume stock, tools, and supplies

  • Patrick Shaw’s Office (2.304) (Playwriting/Directing)

  • Storage area TBD

Kitchen Area

  • Shared space, please clean up any mess/spills immediately

  • Refrigerator, Microwave, Toaster Oven, & storage cabinets are for communal use.

    • Please label everything with your name and a date using masking tape & sharpie.

    • Fridge clean outs happen periodically, reminder emails will be sent out.

Fabric Stock

  • Guidelines for use are posted. PLEASE CLOSE DRAWERS ALL THE WAY.

Wardrobe Office (2.308)

  • limited access area, see staff if needed.

Staff Office (2.310)

  • Desi H., Jonathan, Sarah, Poua, keys lock box, production printer

Jewelry Stock & folded Costume Stock

  • keys to jewelry stock are in the staff lockbox.

Tall Storage Closets

  • Soft dress forms, empty fabric roll overstock, hanging fabric, fabric on rolls, & dressing room robes are stored here.

Nanette’s office (2.316)

Craft Room/Fabrication Lab (2.318)

  • Fabrication lab use by permission only. Email Tanya to schedule use or training.

  • Tanya, Cricut Maker, Lulzbot Mini 3D printer, Knitting Machine, Embroidery Machine.

  • Some craft supplies & tools.

Commercial Pattern Storage-to be moved

  • includes modern, vintage, & historical patterns

Wig & Makeup Storage

  • Please do not use without permission.

 Main Costume Stock (Basement)

  • Supervised by Desiree “Dezi” Humphries

  • Limited access area. Key available for checkout in lock box . Mask wearing strongly encouraged.

Who can use Costume Stock?

  • Graduate Costume Design students (and their assistants) will have access to pull items for main stage productions as needed.

  • Graduate Costume Tech Students needing to borrow items for Draping and Tailoring projects.

  • Grad and Undergrad costume Students participating in production outside of the Theatre and Dance Dept need to email and arrange a contract and rental sheet. While an appointment is not needed, we strongly encourage you to arrange a time during stock hours to get assistance

  • While an appointment is not necessary all items taken out of stock for outside projects must be documented. Please be advised using the costume stock for outside projects is a privilege

  • All others must make an appointment.

  • For more information about borrowing and renting please consult our Wiki Page located on the front page

Costume Restock

  • Costumes that were worn for shows or projects must be washed and/or sanitized before restocking.

  • Shows are struck by student workers, wardrobe, or studio staff.

  • Personal projects are restocked or placed on the restock racks in basement or studio.

    • Please remove any safety pins and remove from show hangers before returning things to stock

  • A note about class projects: Every year there are beautiful works made in classes. They are sometimes left in stock. While we appreciate your craft, please do not assume we want to keep it in stock. Please ask costume staff before restocking any personal projects. Stock has very limited space.

What if there’s a class project and a friend really wants to borrow something?

They must make an appointment. Please do not lend out your keys.

What about non-costume faculty?

Faculty can inquire about borrowing costumes in advance by emailing Dezi.