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The dates for events on this page are approximate
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and reflect the timeframe in which annual events generally happen. For more specific date information, see COE Faculty Affairs Calendar.
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Note that dates and guidance are subject to change. Please pay careful attention to ongoing communications from campus and the college.
Sources for the information on this page include the following:
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Note: Dates in this section are approximate. See COE Faculty Affairs timeline PDF on the right-hand side of this page for the current year, or contact COE-FacultyAffairs@austin.utexas.edu for specific details.
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| title | September |
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September
Jump to month:
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August
August 1: COE Faculty Affairs processes relocation stipends for new fall-start tenured/tenure-track faculty
August 15: COE Faculty Affairs updates fall-effective promotion titles in internal systems (SharePoint Lists, etc.)
End of month: University of Texas System Academy of Distinguished Teachers Award
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nominee names submitted to Dean's Office
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- Minnie Stevens Piper Professor Award
- University of Texas System Academy of Distinguished Teachers Award
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Also in September:
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| title | October |
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October
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by chairs
Also in August:
Approvals for departmental governance updated as needed (every three years)
COE new faculty orientation - coordinated with university orientation date
COE faculty recruitment workshops for chairs and Administrative Managers
September
Beginning of month: Faculty Development Leave (FDL) and Faculty Development Award (FDA) application systems open
Mid-month: COE tenured/tenure-track faculty search committee orientation
October
October 1: Faculty Activity Reports (FAR) due
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Beginning of month:
Chair statements for Promotion & Tenure due to Dean's Office
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applications due
Also in October:
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CAC and leadership
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promotion &
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tenure review
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COE FDL and FDA committees review applications
November
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Beginning of month: Nominee names submitted to the Dean's Office for the following awards:
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Beginning of month: Promotion & Tenure CAC meetings
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Last Friday in November: Fall semester leave requests for following year submitted to Dean's Office
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End of month: Chair and nominees notified of names that will go forward for the following awards:
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End of month: Promotion & Tenure Dossiers due to EVPP (minus Dean statements)
Also in November:
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Promotion & Tenure Dean's Statements
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December
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Beginning of month: Dean statements for Promotion & Tenure due to EVPP
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Mid-month: FDL and FDA awardees notified by Provost’s Office
Prior to winter holiday break: SRA
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notification letters distributed
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January
January
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Beginning of month: COE Faculty Affairs processes relocation stipends for new spring-start tenured/tenure-track faculty
Beginning/mid-month: Reminder to
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AMs of mid-probationary and comprehensive reviews from Dean's Office administrative staff
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Mid-month: Nomination materials due to Dean's Office for the following awards:
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End of month: Regent's Outstanding Teaching award application due to EVPP
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January 31 (or closest business day): SRA
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acceptance forms due
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February
February
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Mid-month: FDL and FDA recipient acceptance forms due to COE Faculty Affairs
End of month:
Comprehensive periodic reviews of faculty due to Dean's Office
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Applications for the following awards due to EVPP:
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End of month: Memo with comprehensive period review summary sent to EVPP by Dean's Office administrative staff
Also in February:
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acceptance forms shared with recipients, Business Services, department chair, and Dean's Office EA
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March
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March 1: Dean's Distinguished Faculty Award nominations due to Dean's Office:
Career Faculty Award
Teaching Award
Equity & Community Service Award
Research Award
Early Career Award
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Beginning of month:
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AMs and department chairs receive reminder from Dean's Office administrative staff to collect names of faculty due for review in upcoming academic year
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April
April
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End of month: List of upcoming academic year reviews sent to EVPP by Dean's Office administrative staff (mid-probationary, Promotion & Tenure, comprehensive periodic)
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May
May
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1: Dean's Fellows nominations due to Dean's Office
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Beginning of month:
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COE Faculty Affairs sends faculty summer teaching policy to
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AMs and Department Chairs
May 16: First appointment date for 9-month faculty summer employment
Also in May:
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Mid-probationary review status for each department and follow up from Dean's Office administrative staff
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Dean's Distinguished Faculty Award finalists announced:
Career Faculty Award
Teaching Award
Equity & Community Service Award
Research Award
Early Career Award
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| title | June |
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June
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| title | July |
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Beginning of month
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: Dean’s Office submits requests to Provost’s Office for new and renewing fall chair and associate dean appointments
July
Last Friday in July: Spring semester leave requests for following year submitted to
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| title | August |
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August
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Also in August:
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COE Faculty Affairs
Also in July:
COE Faculty Affairs processes endowment allowances effective the following fiscal year
COE HR submits merit recommendations for the following fiscal year
Departments post open-rank professional track positions for the following academic year; closes current year’s open-rank postings
Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.Contributors to this page (Name, number of updates, most recent update): Contributors