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Prior approval for all business travel (whether or not it is funded), is required for a faculty/staff absence from campus for periods of half a day (4 hours) or more during normal working periods. This includes Aug 16 to May 15 for all faculty. If you have a summer teaching or admin appointment, it includes those dates as well. Additionally, for faculty, an RTA must be done whenever you will miss a class you are teaching, regardless of the purpose of travel (personal travel, medical leave, etc.). The reason is to document the “disposition of duties” plan. (If personal travel does not impact any classes, an RTA should not be completed.) Travelers should submit the REQ at least 7 days prior to departure for Domestic Travel and non-restricted Foreign, or 35 days before for Foreign Restricted-Regions. |
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Apply for the Faculty Travel Grant here: https://provost.utexas.edu/the-office/faculty-affairs/faculty-travel-grants/
After you are approved for funding, complete a Travel Authorization REQ as usual, noting “FTG acct” as the funding source.
After Travel travel is complete, note “FTG acct” as the acct on your reimbursement REQa Travel Reimbursement REQ as usual.
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Cash Advance for Travel
Cash advances are available for business travel in certain cases. To learn more, read: https://financials.utexas.edu/hbp/part-11/4-cash-advance-for-travel
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