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a) Release Time (Release From the Instructional Budget): There are two types of Release Time, differentiated by the funding source used to replace Instructional Budget funds:
Research Buyout: Part of the faculty member’s salary is temporarily transferred from department instructional funding to a sponsored project administered through UT, usually a 26-account through OSP. There is no corresponding change in the faculty member’s overall FTE.
Course Buyout: Part of the faculty member’s salary is temporarily transferred from department instructional funding to another internal funding source (not a 26-account). There is no corresponding change in the faculty member’s overall FTE.
Instructions for requesting Release Time are on this page at Release Time request process.
b) Leave of Absence: Period during which all or part of a faculty member’s pay is NOT administered through UT. All or part of the FTE on their faculty position is reduced for the duration of the leave. APS will process the reduced hours as an absence request on the faculty position. The faculty member might be paid directly by a grant or fellowship with no funding going through UT (they are paid directly by the external organization), or they may use personal funds.
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Calculating Scheduled Weekly Hours (SWH) for Release Time
When is a Release Time form required?
Per COE: Research-Related Policies > Faculty Academic Effort and Research Buyout Policy > Faculty Academic Effort, a tenured/tenure-track faculty member’s total 40 Scheduled Weekly Hours (100%SWH) semester appointment is comprised of the following:
10 SWH (25% FTE): Course One
10 SWH (25% FTE): Course Two
20 SWH (50% FTE): Research/service time (can be apportioned flexibly between research and service)
Any release of teaching either Course One or Course Two requires submission and approval of a Release Time Request form.
For the research/service time portion of their appointment, COE policy allows faculty to reallocate up to 20% (8 SWH) without the approval of the department chair. For the release of research/service time hours above 8 SWH per semester, department chair approval is required via the Release Time Request form. At least 2 SWH must remain on internal funds at all times.
How many hours' Release Time should be requested on the request form?
Calculations are as follows:
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Materials are available to help calculate Release Times Time for joint-appointed faculty at Box: Release Times - joint-appointed faculty (access restricted).
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