LAITS also has a guide for this process.
Scheduling the Meeting via the Desktop App
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- Expand the Advanced options
- Select your preferences
- We recommend muting participants upon entry
- Leave 'allow participant share' disabled, un
- For more information about Recording your Meetings, please visit Recording a Meeting
- If you have a TA or another user helping with the meeting, you can assign them as an Alternative host
- Alternative hosts must be entered in the "EID e-mail" format (example: TheirEID@eid.utexas.edu)
- Click Save
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- The Meeting invite will open in an Outlook window
- Add Attendee's email addresses in the To field and then Send
- The first two highlighted items are the Meeting URL, they are a quick way for an Attendee to launch the Desktop App and automatically join your Meeting
- The third highlighted item is the Meeting ID. This is entered into the matching field in the Desktop App's Join window
- When viewing the invite on a mobile device, Attendees can click on the One tap mobile shortcuts or the Dial by your location numbers
- There are two ways to access the invite information within the Desktop App
- You can access this information by clicking on the Meeting title
- This will open the Meetings tab and display details about the Meeting
- Click either the Copy Invitation button or Show Meeting Invitation if you need to view the information
- On the scheduled day of the meeting, go to the Home screen and click the ellipses next to the Meeting title
- Click Copy Invitation
You are now ready to Host a Meeting!
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