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30 Days | Notify Pre-Award Specialist via email that you are planning to submit a proposal (even if you are not 100% sure), including the opportunity announcement (RFA, PA, FOA, etc.) and deadline date. If you plan to have an external reviewer, please refer to the Pre-Submission Peer Review Process and Pre-Submission Review Guidelines. Pre-Award Specialist issues a submission timeline and checklist soon after. |
Set up a meeting with G&C Specialist at your earliest convenience | G&C Specialist will schedule a meeting with the PI and/or the PI’s team to discuss delegation of tasks and preparing budget, justifications, and other materials that G&C Specialist can help to develop. See list below this table detailing proposal components that G&C specialist can provide support on. |
7 Business Days | Budget, Budget justification, and Statement of Work are finalized and OADR will submit to OSP for review/approval. All required documentation from any collaborators have been received and will also be submitted to OSP. |
5 Business Days | Provide OADR all documents, content, attachments and other info required by the Sponsor IN FINAL FORM (i.e., no Track Changes, comments, etc.). This is to ensure documents are loaded into UTRMS or other proposal portals and available for review by OSP/OADR to ensure compliance with submission guidelines. |
0-5 Business Days | Be available to address any requests from OSP. PI (or proxy) needs to be available to confirm final submission after OSP approves. No proposal will be submitted without written final approval by the PI (email is fine). |
1 Day | Ideally, OSP submits the proposal one day in advance of proposal due date |
Note: We cannot guarantee that major changes submitted to OADR within 48 hours of a final deadline can be included. Anything submitted to OADR under 10 business days’ advance notice will not be guaranteed a full review. All deadlines and internal timelines are calculated in business days. Any changes made over a weekend before a Monday deadline may not be included.
What can my Pre-Award G&C Specialist assist with as I prepare and submit my proposal?
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- Cost Share Recap Form (Pre-award Specialist will draft on your behalf)
- Third party cost share commitment letters
- Consultant letters of commitment
- FCOI /-FID for subcontract key personnel if entity does not already have a PHS compliant policy
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