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How to Create a PAR in Define

Login to Define

• • PARs are created in Fiscal COM-PLETE.

Command Field

• • Type either
    • FPN for tenure-track or professional-track faculty or
    • FPT for tenured faculty

Action Field

• • Enter “NEW” in the action field.
  • You will be forwarded to a page that will require the department’s Instructional Unit code, the Job Code, Fiscal Year of the assignment, and the EID of the faculty candidate.
  • Make sure to double-check the candidate’s EID.

PAR Coversheet

• • Once you click “enter,” you will be brought to the PAR coversheet.
  • From here go through each section (see below) and enter Input the relevant information based on the candidate’s draft offer letter and other required paperwork.You can find the required paperwork on the PAR Checklists, which are on the CNS webpages on hiring TT/T Faculty and PTF faculty, linked aboveinto the eight sections listed below, referencing the material in the candidate's PAR folder in UT Box.

PAR Verification

• • Once all the required sections have been filled out, you must verify the PAR.
  • This will run an internal audit to catch most PAR mistakes/required sections you may have missed.
  • In the action field, enter “VER” to run the audit and then correct any section that pops up based on the comments.

PAR Approval

• • If there are no mistakes from the verification, enter “APP” to approve the document and route it forward to the next desk (CNS Faculty Affairs).
  • Once you’ve routed the PAR forward, you’ll need to get a copy of the coversheet via green output (instructions here). 
  • Combine the coversheet and all other required documentation into one PDF and send it to CNS Faculty Affairs via cnsfacultyaffairs@austin.utexas.edu.