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Managing professional-track faculty jobs and contracts
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Important: Professional track faculty at the end of their current contract must be either renewed, terminated, or inactivated before the deadline to do so. Failure to take action may result in their appointment being ended on the current contract end date during the Mass Termination process. A faculty member returning to employment after being terminated will require rehiring via a new PAR. If a faculty member was unintentionally terminated during the Mass Termination process, and there was no break in service between the end date and the proposed new contract date, it may be possible to request a Rescind of an unintended termination by contacting askUS. See the schedule of upcoming Mass Termination runs at Workday: Mass Process. |
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Renew
Continue with no Renewals are appropriate for faculty with expiring contracts who will continue without a break in service for rolling contracts or expiring fixed contracts. Changes to compensation or scheduled weekly hours (SWH) may be needed. The summer period does not . Neither work status during the summer period 5/16-8/15 nor inactivation during the previous contract period constitute a break in service. Faculty working in the Spring spring semester will remain active through 8/3115. Changes to compensation or scheduled weekly hours (SWH) may be needed. See Renew Non-Tenure Track Faculty W.I.G.
Rolling contracts
Rolling contract renewals are handled by COE Faculty Affairs. See
Fixed Term contracts
Before adding a new Renewal contract, be sure to close and end any contracts that are expired. Signed contracts should be uploaded to Workday.
When renewing contracts for 9-month faculty, use the COE FileMaker Pro professional-track faculty database and template.
For 12-month faculty, in order to ensure the most current template is being used, each offer letter should be drafted based on a newly-downloaded template for the appropriate hire type based on the Provost's Office current template at FA/APS ServiceNow Portal > Knowledge (top right corner) > FA/APS Knowledge Articles (top left corner) > Offer Letter Templates > Departmentalized CSUs.
Note that for retired faculty, the contract reason should always be "Modified Service".
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After departments have submitted the Change Job, the Maintain Employee Contract task should appear in the initiator's Inbox. For reactivations, use “Reactivation” as the Reason Type in the Contract Step. See the W.I.G. on Maintaining Non-Tenure Track Faculty Contracts for more information.
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Retired faculty members who have been on Modified Service, but are no longer, should be terminated in Workday. Retired faculty should not be inactivated. If they return to work later, they can be rehired . See COE: via the Modified Service for more informationprocess.
Note that inactive former employees retain access to Workday for two years after Termination Date - see Duration of Worker Access to Workday.
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