...
Award Transfer Step | Expected Time to Complete | PI Contact | UT Person Taking Action |
Prepare transfer documentation (proposal) with COERA (budget, budget justification, scope of work, etc.) | 1.5-2 weeks (depending on current COERA workload) | Ana Dala (COERA Awards Specialist) | Ana Dala |
If subaward, we offer our proposal to pass-through institution via email for review and await feedback | Variable | Ana Dala | Ana Dala or PI (PI’s choice) |
COERA submits to OSP and OSP reviews and approves proposal | 1.5-2 weeks | Ana Dala | UT OSP Proposal Analyst |
OSP provides LOI, tax letter, etc. | 1 day | Ana Dala | UT OSP Proposal Analyst |
We finalize our proposal materials and submit to sponsor as approved proposal via email or electronic system | 1 day | Ana Dala | Ana Dala |
Sponsor approves (at this time we request an email that indicates they intend to issue an award, so that we can establish a credit if necessary and available) | Variable | Ana Dala | Sponsor |
Sponsor issues agreement document for review and negotiation, if necessary | Variable | Ana Dala | Sponsor |
OSP reviews the agreement – if no negotiation is needed then OSP processes and confirms details with PI | 2 weeks | Ana Dala | UT OSP Awards Coordinator |
OSP reviews the agreement – if negotiation is required then negotiates terms with sponsor back and forth and then processes and confirms details with PI | Variable | Ana Dala | UT OSP Awards Coordinator |
UT (OSP) signs agreement | 1 day | Ana Dala | UT OSP Awards Coordinator |
Sponsor signs off for full execution | Variable | Ana Dala | Sponsor |
UT (SPAAOSP) sets up account | 1.5-2 weeks (if rush account setup is requested, 2-5 business days) | Chaz Gardinier (COERA Postaward Specialist) | UT OSP Awards Coordinator; UT SPAA OSP Accounts Analyst |