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- When making your hotel/lodging reservations, let the hotel know you wish to pay through direct billing
- Once you determine that the hotel property has direct billing capability, contact Administrative Services or complete the Request for W-9 & Credit Letters form online to your designated hotel contact notifying them of University policy. Enrollment Management does not fill out credit applications or complete trade reference information.
- Follow up with your hotel contact to make certain they received the documents and that the hotel has agreed to direct bill you.
- Request a W-9 from your preferred hotel and submit it to EMFA via Vendor Set up Up Request - PIF and Direct Deposit to add the hotel into UT's payment system.
- When booking your reservation, make sure that the hotel sends you the invoice for reconciliation and review of charges.
- If Hotel Occupancy Tax is charged for a Texas hotel, contact the hotel to remove sales tax and return corrected invoice to you to confirm.