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- Taking annual compliance training by Dell Med Finance
- Following procurement policy
- Verify purchase – approval of the purchase, allowable purchase, vendor is in good tax standing for purchases over $500, and no sales tax is charged
- Transaction verification – Date stamped of when goods are received is required on each receipt
- Retaining records (3 fiscal years + current fiscal year)
- Downloading monthly procard statement for reconciliation
- Procard log and supporting documentation is required to be submitted to Finance by Dell Med deadlines
DMS Deadlines
Billing Cycle Month | Begin Cycle Date |
End Cycle |
Date | Anticipated VP7 Production Creation Date/DMS reconciliation notification email |
requesting receipts Date
Submit Reconciliation receipts and procard log to |
DMS Deadline by 5:00 pm |
August – Part 2 | 08/16/2018 Thu | 09/03/2018 |
Sat
04/03/2018
Tue
04/06/2018
Fri
04/13/2018
Fri
Sat | 09/05/2018 Wed | 09/12/2018 Wed | ||
September | 09/04/2018 Tue | 10/03/2018 Wed | 10/04/2018 Thu | 10/11/2018 Thu |
October | 10/04/2018 |
Wed
05/03/2018
Thu
05/08/2018
Tue
05/15/2018
Tue
Thu | 11/03/2018 Sat | 11/05/2018 Mon | 11/12/2018 Mon | |
November | 11/04/2018 Sun | 12/03/2018 Mon | 12/04/2018 Tue | 12/11/2018 Tue |
December | 12/04/2018 Tue | 01/03/2019 Thu | 01/04/2019 Fri |
06/01/2018
Fri
06/05/2018
Tue
06/12/2018
Tue
06/02/2018
Sat
07/03/2018
Tue
07/06/2018
Fri
07/13/2018
Fri
07/04/2018
Wed
08/03/2018
Fri
08/07/2018
Tue
08/09/2018
Thu
08/04/2018
Sat
08/15/2018
Wed
8/17/2018
Fri
08/24/2018
Fri
08/16/2018
Thu
09/01/2018
Sat
09/06/2018
Thu
09/13/2018
Thu
...
01/11/2019 Fri | ||||
January | 01/04/2019 Fri | 02/03/2019 Sun | 02/04/2019 Mon | 02/11/2019 Mon |
February | 02/04/2019 Mon | 03/03/2019 Sun | 03/04/2019 Mon | 03/11/2019 Mon |
March | 03/04/2019 Mon | 04/03/2019 Wed | 04/04/2019 Thu | 04/11/2019 Thu |
April | 04/04/2019 Thu | 05/03/2019 Fri | 05/06/2019 Mon | 05/13/2019 Mon |
May | 05/04/2019 Sat | 06/03/2019 Mon | 06/04/2019 Tue | 06/11/2019 Tue |
June | 06/04/2019 Tue | 07/03/2019 Wed | 07/04/2019 Thu | 07/11/2019 Thu |
July | 07/04/2019 Thu | 08/03/2019 Sat | 08/05/2019 Mon | 08/8/2019 Thu |
August – Part 1 | 08/04/2019 Sun | 08/15/2019 Thu | 08/16/2019 after 12:30PM Fri | 08/21/2019 Wed |
August – Part 2 (FY 19-20) | 08/16/2019 Fri | 09/03/2019 Tue | 09/04/2019 Wed | 09/11/2019 Wed |
Cardholders may purchase unrestricted commodities up to the maximum single-purchase limit without issuing a purchase order or establishing a contract.Limits
Single transaction is the total amount an individual purchase can be.
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