UT Market, a subsystem of the Financial Resource Management System (FRMS), is an electronic procurement system that enables shoppers to browse for products across multiple suppliers, select items for purchase by placing them into a virtual shopping cart, and assign the cart to an authorized departmental buyer. Buyers make the decision to check carts out of UT Market and then turn them into requisitions in FRMS Procurement or submit them as orders to internal suppliers. Final approved requisitions are then electronically dispatched to suppliers as purchase orders.
Authorized departmental shoppers and buyers enter UT Market from the eCommerce tab in FRMS: https://utdirect.utexas.edu/apps/frms/utmarket/ecommerce/.
Orders initiated through UT Market result in many benefits to the department:
- Interactions with suppliers are electronic. This eliminates the need to call, e-mail, or fax suppliers to get quotes, or to inform them of approved purchase orders.
- When purchase orders are electronically received, suppliers immediately begin processing orders for shipment. This greatly reduces the amount of time it takes a supplier to fill an order.
- Because details about items to be ordered are received directly from the supplier, less data entry is required on UT Market orders.
- Items are still shipped to either Central Receiving or directly to the department. Regardless of where items are delivered, all invoices and payments for UT Market purchase orders will be processed by Accounts Payable in the Office of Accounting. Orders from internal suppliers are paid via the IDT (VT5) process. The payment process is initiated by the internal supplier.
How to process UTMarket Cart
- Use UTMarket to add items to your cart. UTMarket can be found on your UT Direct page.
- When creating a cart, please include the highlighted sections below:
- Your Domain Name
- Account Number for Purchase Order
- Internal Delivery Location
- Assign carts to your Domain's Delegated Approver (DOA)
- DOA assigns cart to Dell Med Finance by assigning cart to 00179 or by searching by First Name - DMS Finance Team
- Dell Med Finance will create a requisition for your cart and a Purchase Order (PO) will be generated.
- Purchase Orders are dispatched to the vendor automatically upon final approval of PO document.
Refer here.