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- Participant support
- Consultants
- Sub-awards - Must use their full negotiated IDC rate for any federal or federal pass-through proposal budget submitted to UT. UT’s portion of IDC to be recovered on this subawards is up to the first $25K of each subaward), regardless of the period covered.
- Materials and Supplies – computers, laptops, software, poster printing
- Publication Costs
- Transcription Costs or crowdsourcing
- Workshop and Conference costs
- Computer services
- Travel – depending on sponsor, they may require a breakdown of expenses, are base on university and state travel reimbursement rates. GSA per diem rates are applicable.
Course ReleaseBuyout – Requires approval from Dean Meyer and ADE before proposal is submitted, email request and record is acceptable See attached policy.
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Gift Funding –
If funding will be award as an "Unrestricted gift”, then it will be gift funding and does not need to be authorized by OSP before you submit. We keep records of budgets for our department as well as notification to Shannon Hickson (Director of Development) of potential funding. More guidelines for gift sponsored funding here.
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- If it is a sub-award, this is primarily through OSP but as the PI, we would need to approve itemized budget, justification and SOW. If those change, revisions must be submitted to OSP.
- With most consulting, this is primarily handled on a department level. Once funding is available, we can either set up a “payment authorization” as a purchase order through Purchasing or a business contract through UT Business Contracts office. It will depend on the scope of work.
- If the amount paid is over $15,000, and you have a specific company or individual you would like to contract with, then we would need to submit an Exclusive Acquisition Justification Form to purchasing, as usually amounts over $15K require a bidding process.
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