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Prior Please note: prior approval must be obtained before any purchases are made. Supervisors are responsible for all purchases made by those they supervise.
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Purchase order process - Effective November 1, 2015
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All purchase orders must be final approved *before* your order is placed with the vendor |
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. Reorders require a new purchase order. Please contact the UGS Business Team (ugs.business@austin.utexas.edu) with any questions. |
Dollar Range | Solicitation Process | Who is responsible? |
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$14,999 or less | Select best value by comparing different vendors' prices - no bid required | Staff member. (*Design must be approved by UGS Communications before quote is submitted for PO.) |
$15,000 - $49,999 | Requires a minimum of three informal bids
| Staff member. (*Design must be approved by UGS Communications before quote is submitted for PO.) |
$50,000 - $1M | Requires formal bid/proposal (ITB/RFP) - Please contact UGS Business Office for procedures | Consult with UGS Business Office |
You can search for vendors when going out for bids.
Services, equipment rental, or promotional items should be requested via purchase orders. For orders exceeding $15,000, contact the business office for guidance.
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