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The travel coordinator will also:
2. Contact Keefe Boerner, the Assistant Director in charge of Production, Drew Saplin to discuss travel plans and how to complete the Travel Worksheet.
3. Log-in to UTBox (https://utexas.account.box.com/login) before meeting with KeefeDrew. He will create a student travel folder for your project and invite you to collaborate on this folder so you can turn in documents digitally. After you have created a UTBox account, email Keefe at Keefe.Boerner@austinDrew at drew.saplin@austin.utexas.edu to to let him know about your plans for travel. Include your travel dates, destination, class name and instructor's name.
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8. Collect all materials and turn in to UTBox by noon at least 10 days prior to checkout date. Take a paper copy of all submitted information on the trip.
Contact Keefe Drew Saplin for assistance:
Phone: 512-471-9253
Email: keefe.boerner@austindrew.saplin@austin.utexas.edu
Student Travel Policy for University Organized or Sponsored Events
This policy applies to the travel of enrolled undergraduate and graduate students to attend activities or events that are: organized and/or sponsored by The University of Texas at Austin; and occur more that twenty-five (25) miles from the University campus. An organized event is one that is initiated, planned, and arranged by a member of the University's faculty or staff, or by the members of a sponsored student organization, and is approved by an appropriate administrator. A sponsored event or activity is one that the University endorses by supporting it financially, or by sending students to participate in it as official representatives of the University.
Student Travel Policy for Registered Student Organizations
This policy applies to the travel of student members of a registered student organization when: the organization requires its student members to attend an activity or event; and the activity or event occurs more than twenty-five (25) miles from the University campus. Registered student organizations that require student members travel to and from events or activities that are covered by this policy must obtain prior authorization for such travel from the Dean of Students, Student Activities & Leadership Development.
Travel related forms (also above):
Linked below are various forms that may be required for student travel. If the forms cannot be downloaded, paper copies are available from the Office of the Vice President for Student Affairs, 471-1133. A copy of each is attached, the pdf will be available on the RTF Wiki, and paper copies are available in RTF Equipment CheckOut. *The appropriate forms should be completed and submitted to the RTF Department for review and approval at least ten days prior to travel. Contact Keefe at 512-471-9253 Drew at drew.saplin@austin.utexas.edu for assistance.
Special Events Insurance Brochure: |
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