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NOTE: To improve the security of online courses, all UT Zoom meetings will now only allow UT licensed Zoom accounts into the meeting unless you follow the steps below to manually admit a guest. Please ensure that your students are joining class from their UT Zoom Account. If they have any questions please direct them to Zoom Sign-in Verification
Pre-Requisites
You can only allow UT Zoom users or other registered Zoom users into meetings. Make sure that your guest speaker has signed up for at least a free Zoom account prior to attempting to join a UT meeting/class. If they do not have an account ask them create a free one at https://zoom.us
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- Not necessarily. If you only need them to share their screen to display slides or even utilize the whiteboard for annotation, they can do that by default as a "Participant". The only value of being the co-host is that you can do things like mute/unmute people, lower hands that are raised, or even remove people from the class. Consider whether you even want to put the management of the class on the guest or if you or your TA should manage calling on people and muting microphones.
- Only consider making people who help manage the class (e.g. chat monitor, TA) a co-host.
- Also if you think you aren't able to attend a class that has a guest speaker, then you can set them, your teaching backup, or a TA up as an alternative host which will allow them to start the meeting without you. This feature is at the bottom of the Schedule a Meeting page in Canvas. See below.
- NOTE: Zoom doesn’t make it very clear on which email address you need to enter. First, you will need the UT EID of the person you wish to make alternative host. Then, enter them into the field with the format of - AlternativeHostEID@eid.utexas.edu
(i.e. abc1232@eid.utexas.edu)
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For McCombs faculty, please contact Media Services via email or phone:
Email VC-Trouble@mccombsZoomHelp@mccombs.utexas.edu
Call 512-232-6679 (GSB/CBA) and 512-232-4646 (RRH)
For all other UT faculty, please contact your respective college or school