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• AP—Appointment Contingency means that if the faculty candidate does not earn his degree by the time of the assignment start date, the offer is retracted (ie. there will be no appointment).
  • This is the only contingency available for professional-track hires.
    
    
• RK—Rank contingency is made when the rank (but not the 9-month academic rank) will be reduced if the degree requirement is not met.
  • The alternate rank defaults to Instructor (job code 0040), which is also a tenure-track title. 
  • For more on the Instructor rank, see COE: Instructors
• RR—Rank and Rate is made when the rank and 9-month academic rate will be reduced if the faculty candidate does not earn the degree by the assignment start date.
  • RR contingency is made for Assistant Professor hires. The alternate rank defaults to Instructor (job code 0040), which is also a tenure-track title. An alternate rate will need to be entered back on Section 1 of the PAR, the fields for which will only be selectable after the contingency is made. Dean's Office Faculty Affairs can assist with designating the alternate rate.
    • This is the most commonly-used contingency type in the College of Education.
    • For more on the Instructor rank, see COE: Instructors

Process - PAR

For a tenure-track hire, if the finalist does not have the required degree by the time the offer letter is requested, this should be indicated on the COE Faculty Hire Form submitted to Dean's Office Faculty Affairs. A contingency will be added to the offer letter draft.

The contingency type and other details will be noted in the PAR, in both sections 1 and 3. See instructions in relevant sections of COE: PAR - T/TT Electronic Document Processing Guide.

Clearing a contingency

To clear a pending contingency, an official notification that the candidate’s degree has been conferred must be sent to the Provost’s Office via  ServiceNow: APS/Faculty Affairs requests along with a request to “complete” the contingency. Official documentation includes a copy of a transcript, copy of a diploma (if available), or a memo/letter/email from an official representative of that institution (e.g. the graduate school, a graduate advisor, the registrar’s office). The documentation must also clearly state that all requirements have been met and no further revisions/work is needed. 

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It is important not to confuse the degree contingency process with the credentialing process. These are two different processes. If the official transcript is being used for both processes, two copies must be sent to the Provost’s Office with notes on each explaining the purpose for sending them. Never assume the Provost’s Office will be able to deduce why you’re sending a document to the office.

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